Executive Assistant

4 weeks ago

Washington DC USA, United States Hogan Lovells US LLP Full time
Job Description

Hogan Lovells US LLP is seeking an experienced Executive Administrative professional to join our team. The ideal candidate will have a strong attention to detail, exceptional communication skills, and the ability to thrive in a fast-paced environment.

Key Responsibilities
  • Maintain calendars, contact information, and other pertinent details in Outlook and the firm-wide contact database.
  • Answer telephone calls, accurately record and relay communications, and schedule meetings for firm management, practice areas, and practice groups.
  • Coordinate travel arrangements through the in-house Travel Department and prepare fee-earners' expense reports.
  • Provide exceptional support in document preparation, including creating, editing, and proofreading work product.
  • Assist with time recording and billing generation, including recording, reviewing, and editing time entries.
  • Perform various administrative tasks, including organizing and maintaining administrative and client files, and coordinating with the Records Department to safeguard confidential records.
Requirements
  • 7+ years of previous administrative assistant or executive assistant experience.
  • 2-5 years of law firm experience preferred.
  • Law firm or related experience strongly desired, preferably in a large firm or large company environment.
  • College degree preferred, but not required.
Working Conditions

Core hours are Monday through Friday, 9:30 a.m. to 6:00 p.m., including lunch hour, with flexibility for overtime as needed.

Hogan Lovells US LLP is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, age, national origin, disability, sexual orientation, gender identity or expression, marital status, genetic information, protected Veteran status, or other factors protected by law.

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