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Events Coordinator
2 months ago
Job Summary: The San Diego East County Chamber of Commerce is seeking a highly organized and detail-oriented Events Coordinator to join our team. As a key member of our staff, you will be responsible for coordinating all Chamber events and programs, working closely with the President/CEO, Chamber members, business owners, and event exhibitors.
Responsibilities:
- Coordinate all Chamber events, including First Friday Breakfast, Dine & Dialogue, WILL, Politics in Paradise, Leadership, East County Honors, Golf Tournament, Mixers, Ribbon Cutting, and other events.
- Work with the in-house team and outside contractors to create and distribute event listing pages on various marketing and media outlets.
- Manage event setup, teardown, and follow-ups, ensuring a seamless experience for attendees and stakeholders.
- Establish standardized event procedures and train staff to execute them effectively.
- Work with the President/CEO to create and meet events budget targets.
- Negotiate contracts and consult with the President/CEO on event-related matters.
- Recruit Committee Members & Chairs and consult with the President/CEO and Board Chair.
- Create a strategic plan to delegate committee chair and committee member tasks based on desire, strengths, and established community relationships.
- Work with Committees on events, opportunities, implementation, approvals, and feedback.
- Establish timelines for deadlines, including sponsorships, donations, and RSVP lists.
- Prepare a schedule of events, including placement of volunteers, and distribute it at the final committee meeting prior to the event.
- Track event key performance areas and identify items to work on for future events.
- Support the maintenance and development of internal tools through technology.
- Oversee and develop Membership engagement and growth.
- Further knowledge and education regularly through workshops, research, and seminars, and share best practices with the team.
Requirements:
- Experience in events management and production.
- Ability to work with multiple stakeholders with diverse perspectives and strong opinions to develop common ground and common vision.
- Ability to work independently and as part of a team.
- Capable of working with internal and external teams and partners.
- Experience coordinating large-scale events.
- Familiarity with event operations.
- Ability to work under strict deadlines.
- Positive outlook and excellent work ethic.
- Ability to develop community relationships.
Scope of Responsibility:
Decisions made with a general understanding of procedures, company policies, and business practices to achieve general results and deadlines. Responsible for setting project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.
