Administrative Assistant
3 weeks ago
Job Opportunity: Office Administrative Assistant
About the Role
The Teamsters Local No. 348 Health and Welfare Fund is seeking a qualified Office Administrative Assistant to work on a part-time basis of 20 to 25 hours a week. The successful candidate will be responsible for providing administrative support to the Fund's office, including general office duties, preparing meeting materials, and managing the Fund's proprietary software.
Key Responsibilities
- General office duties, including calls, mailings, filings, emails, faxes, and drafting letters
- Preparing meeting materials, including notices and meeting agendas, and creating and maintaining meeting folders
- Assisting in the preparation, drafting, and finalizing of meeting minutes for Board of Trustees meetings
- Managing and utilizing the Health and Welfare Fund's proprietary software
- Assisting the Office Administrator with the handling of insurance claims
- Providing guidance and support to participants regarding benefits inquiries and issues, ensuring a high level of customer service
- Ensuring compliance with applicable government regulations and reporting, including ERISA, ACA, FMLA, and HIPAA
- Managing annual open enrollment, including updating benefit guides, SBCs, and required notices
- Bookkeeping duties, including handling accounts receivable and accounts payable, and assisting with payroll for Teamsters Local No. 348 Health and Welfare Fund employees
Requirements
- Prior office experience in the above-described duties is essential
- High School diploma or equivalent
- Computer proficiency and technical aptitude with the ability to use Microsoft products, including Outlook, Teams, and PowerPoint
- Experience and proficiency with QuickBooks
- Proven ability to work effectively in a team environment
- Ability to manage several complex projects simultaneously while working under pressure to meet deadlines
- Excellent verbal and written communication and organization skills
- Self-motivated and able to work independently
Salary and Application Instructions
This is a part-time position with an hourly wage of $20.00 to $24.00. Teamsters Local No. 348 Health and Welfare Fund is an affirmative action employer and encourages applications from all qualified candidates regardless of gender, race, ethnicity, age, sexual orientation, marital status, religion, or disability. To apply, please send your resume and salary requirements to Teamsters348hw@yahoo.com.
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