Executive Support Specialist
3 hours ago
Job Summary
We are seeking a highly skilled and experienced Senior Administrative Professional to support our senior executives. This is a fantastic opportunity to join HonorVet Technologies and contribute to the success of our organization.
About the Role
As a Senior Administrative Professional, you will be responsible for providing executive-level administrative support to our senior executives, including the Executive Vice President, Chief Product, Delivery and Customer Officer, Vice President, Sales and Marketing, Vice President, Field Operations, and Executive Director, Product Management.
Key Responsibilities
• Provide administrative support to senior executives, including scheduling meetings, preparing communications, and managing logistics.
• Analyze complex information and requests to ensure timely and successful outcomes.
• Maintain confidentiality and professionalism in handling sensitive information.
• Participate in the preparation of monthly, quarterly, and annual leadership meetings, including agenda development, travel arrangements, and vendor management.
• Prepare communications and materials, including reports and presentations, for executive meetings and senior leader business reviews.
• Manage logistics, invitations, agendas, and records for key meetings to ensure seamless execution and delivery.
• Schedule domestic and international travel and make logistical arrangements, prepare meeting and travel itineraries, and monitor and complete expense reports in a timely manner.
• Process purchase orders and invoices, communicate with vendors, and track through payment and closure.
• Provide additional administrative support as required.
Requirements
• 10+ years of progressive administrative experience supporting senior executives, ideally c-suite executives.
• Excellent communication skills, both written and verbal.
• Ability to communicate effectively with a hybrid workforce via videoconference and related technologies.
• Proficient in professionally handling executive customer, shareholder, and other stakeholder inquiries and directing them to appropriate colleagues for resolution.
• Thrives in a fast-paced, collaborative environment.
• Takes initiative, is results-oriented, and influences others to achieve common goals.
• Highly organized with strong attention to detail and ability to manage multiple priorities.
• Project management experience with a focus on time and task management, including tracking deliverables and deadlines via clear timelines and work plans, has processes for organization and collaboration among project stakeholders, and can provide clear reporting.
• Experience managing, maintaining, and communicating budgets.
• Moderate to strong skills with Microsoft Office (Excel, Word, & PowerPoint).
What We Offer
HonorVet Technologies offers a competitive salary and benefits package, as well as opportunities for professional growth and development.
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