Payroll and People Operations Senior/Specialist

2 weeks ago

Waltham, Massachusetts, United States Commonwealth Financial Network LLC Full time
About the Role

We are seeking a highly skilled Payroll and People Operations Senior/Specialist to join our team at Commonwealth Financial Network LLC. As a key member of our People Team, you will play a critical role in ensuring the smooth operation of our payroll processes and maintaining employee satisfaction.

Key Responsibilities
  • Payroll Administration:
    • Accurately process bi-weekly payroll for all employees across multiple states, including off-cycle and manual payments as needed.
    • Manage payroll-related tasks, including data entry, wage calculations, deductions, and back-end review and reconciliation.
    • Ensure compliance with federal, state, and local tax regulations by accurately calculating and submitting payroll taxes and deductions.
    • Maintain accurate payroll records and ensure compliance with federal, state, and local regulations.
    • Respond to employee inquiries regarding payroll issues and resolve discrepancies.
    • Prepare and submit payroll reports as required.
    • Maintain confidentiality and security of payroll information.
    • Assist with internal, external, and workers' compensation audits.
    • Collaborate with the People and Finance teams to ensure seamless payroll operations.
    • Maintain and track earnings accruals for annual bonus and bi-annual bonus payments.
    • Reconcile benefit invoices that require coordination with payroll reports.
  • People Operations Support:
    • Address employee and manager questions and concerns regarding any People-related topic, including payroll, compensation, performance management, benefits, and Paid Time Off.
    • Review and assist with Leave calculators, with a particular focus on intermittent leave calculations.
    • Coordinate and facilitate the onboarding process for new hires, including preparing onboarding materials.
    • Ensure processes across any stage of the employee lifecycle are documented and processed accordingly.
    • Maintain accurate and confidential employee records.
Requirements
  • Proven experience as a Payroll Specialist or in a similar payroll role, with a focus on multi-state payroll.
  • Excellent organizational skills and a talent for accuracy.
  • Strong understanding of payroll processes, tax regulations, and compliance requirements.
  • Proficient in payroll software and MS Excel.
  • Excellent analytical skills with a high level of attention to detail and accuracy.
  • Prior experience with Microsoft Excel a plus.
  • Effective communication and interpersonal abilities, with an indispensable service mindset.
  • Ability to prioritize tasks, meet deadlines, and work independently or collaboratively within a team.
  • Ability to handle sensitive information with confidentiality.
Preferred Qualifications
  • Bachelor's degree or equivalent experience in Payroll, Human Resources, Accounting, or related field.
  • Minimum of 4 years of successful experience in payroll administration and office support.
About Commonwealth Financial Network LLC

We are a leading financial services company that empowers independent financial advisors to succeed. We foster an environment of excellence, growth, rewards, and fun, which has earned us 44 Best Place to Work awards. We are committed to building a better future for our advisors, their clients, and our company.

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