Administrative Assistant
2 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to provide complex secretarial services and administrative assistance to the Education Department at Saint Mary's College.
Key Responsibilities- Provide administrative support to the Education Department, including answering questions, directing visitors and callers, and updating departmental web pages.
- Act as the public relations representative of the department and office, responding to requests for information or supplies, and establishing and maintaining office or departmental files.
- Maintain and monitor departmental office budgets and purchases, and assist in preparing upcoming budget year.
- Process and organize data in quantitative report format for completing reports on a periodic basis, and train student employees.
- Pre-register students using the College's database software, process applications to the Department, and send appropriate letters to students and staff.
- Coordinate details associated with planning departmental meetings and presentations, including reserving rooms, ordering food, scheduling needed equipment, and making vehicle requests and hotel reservations.
- Graduation from high school or an equivalent combination of education and experience.
- At least two years of prior secretarial experience/post-high school education.
- Demonstrated strong organizational skills.
- The demonstrated ability to use common office software and applications, including Adobe Acrobat, Google Workspace, and Microsoft Office.
- The demonstrated ability to independently maintain programs or administer on-going projects.
- The demonstrated ability to manage and oversee a budget.
- The ability and willingness to maintain confidentiality to FERPA guidelines.
- The demonstrated ability to communicate effectively, efficiently, and professionally.
- The ability to accept direction from supervisors, accept constructive criticism, and follow work rules and procedures.
- The demonstrated ability to work well with others and maintain positive interpersonal relationships with students, faculty, staff, and the public.
- Prior experience in a college environment.
- The ability to project a positive public image.
Saint Mary's College is an Equal Opportunity Employer, in keeping with the College's mission, Saint Mary's is committed to increasing racial and ethnic diversity at all levels - students, faculty, and staff - and seeks applications from candidates who share this commitment.
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