Grants and Contracts Specialist or Administrator
5 days ago
The Department of Biochemistry & Molecular Genetics at the University of Virginia seeks a Grants and Contracts Specialist or Administrator for pre and post award activity. This position will report to the Administrative Director and work with a team of Administrative Personnel.
The selected candidate will collaborate with PIs to ensure proposals are complete and submitted to the Office of Grants and Contracts in compliance with their policies. They will monitor the websites for OSP, OGC and the Office of Research for updated information and work with the central offices and PIs to ensure proposal acceptance. The Specialist/Administrator will partner with faculty on grant budget reviews and assist with budget modifications if needed. They will monitor personnel and OTPS expenses as they occur to ensure they conform to budget and federal costing principles. They will initiate costing allocations, payroll accounting adjustments, journal entries, provide monthly reconciliation of accounts, assist with JIT requests, Progress Reports, and effort reporting in the new PAC System.
This is a hybrid position offering three day's in the office and two days off grounds.
Minimum Requirements:
Grants and Contracts Specialist:
Education: Associate's degree
Experience: At least two years of grant and contract experience. Two additional years of experience may be accepted in lieu of degree.
Licensure: None
Grants and Contracts Administrator:
Education: Bachelor's degree
Experience: At least three years of grant and contract experience. Four additional years of experience may be accepted in lieu of degree.
Licensure: Certified Research Administrator (CRA) certification is preferred.
Preferred Qualifications:
- Strong verbal and written communications skills
- Attention to detail and the ability to manager competing priorities
- Knowledge of Grants and Contracts systems including but not limited to: Oracle, Fastlane/Research.gov, ERA Commons, NIH Assist, Grants.gov and Workspace, Proposal Central, Research UVA and Research UVA Powered by Huron.
- Candidates with Certified Research Administrator certificates are strongly encouraged to apply.
- Preference will be given to candidates with knowledge of UVA financial systems (Workday, Qliksense, and Qlikview)
The selected applicant will be required to complete a background check and health assessment per university policy.
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
To Apply:
Apply Here , and search for R0060336.
Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and search for R0060336.
Complete an application online with the following documents:
- CV
- Cover letter
References will be completed via UVA's standardized process Skill Survey. A total of five references will be requested via Skill Survey during the final phase of the interview process.
For questions about the application process, please contact Michelle Johnson, Recruiter, at or Hiring Manager, Helen Norfleet-Shiflett, .
For more information about UVA and the Charlottesville community please see and .
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.
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