Grants and Contracts Administrator

2 days ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled and motivated Grants and Contracts Administrator/Specialist to join our team in the School of Medicine's Office of Grants and Contracts. The successful candidate will be responsible for performing research administration tasks in support of and in collaboration with the Grants and Contracts Senior Administrative team.

Key Responsibilities
  • Manage grant submission processes, complete forms, prepare letters, upload proposal documents into sponsor portals, and support the preparation of financial reports per sponsor guidelines
  • Prepare, review, and revise grant budgets
  • Review proposals for conformity with University, State, and Sponsor guidelines
  • Resolve problems through contact with University administrators or faculty and recommend appropriate action
  • Mentor new administrators and provide guidance
  • Provide technical and administrative assistance to faculty and administrators
  • Interpret sponsor regulations
  • Maintain complete and accurate file and database information
  • Organize files, documents, and communication
  • Demonstrate understanding of proposal submissions including federal, State, commercial, other extramural, and intramural funding pathways
  • Demonstrate understanding of an award life cycle including management of effort reporting, management of internal budget(s), unobligated balances, etc
  • Demonstrate understanding of Residual Balance process for eligible awards via OSP process
  • Demonstrate an understanding of Workday Finance related functions including entering of costing allocations, period pay adjustments and other financial tasks related to management of grant related finances
  • Proactively review funded grants/trials for documentation, due dates for deliverables, financial tasks, and other assigned tasks
  • Identify UVA resources required for funding proposals including data mining, statistics support, etc and communicate to PIs/researchers
  • Provide training and support of Grants and Contracts Assistant under direction of Research/Department leadership
  • Participate in collaborative competency checklist review for individuals in other School of Medicine Departments if asked
  • Other duties as assigned
Requirements
  • For Grants and Contracts Administrator: Bachelor's degree, at least three years of grant and contract experience, and Certified Research Administrator (CRA) certification is preferred
  • For Grants and Contracts Specialist: Associate's degree, at least two years of grant and contract experience, and two additional years of experience may be accepted in lieu of degree
Working Conditions

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

How to Apply

Please apply through Careers at UVA, and search for R Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents: CV or Resume, Cover letter. Applications that do not contain all required documents will not receive full consideration.

  • Grants and Contracts Administrator/Specialist

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Administrator/Specialist to join our team in the School of Medicine's Office of Grants and Contracts. The successful candidate will be responsible for performing research administration tasks in support of and in collaboration with the Grants and Contracts Senior Administrative team.Key...

  • Grants and Contracts Administrator/Specialist

    4 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Administrator/Specialist to join our team at the Commonwealth of Virginia. The successful candidate will be responsible for managing the proposal submission and award administration process, ensuring compliance with sponsor requirements and University guidelines.Key ResponsibilitiesManage grant...

  • Grants and Contracts Administrator/Specialist

    4 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Administrator/Specialist to join our team at the Commonwealth of Virginia. The successful candidate will be responsible for managing the proposal submission and award administration process, ensuring compliance with sponsor requirements and University guidelines.Key ResponsibilitiesManage grant...

  • Grants and Contracts Administrator

    2 weeks ago

    Charlottesville, Virginia, United States Virginia Jobs Full time

    Job Title: Grants and Contracts AdministratorThe University of Virginia Office of Sponsored Programs (OSP) is seeking a highly skilled Grants and Contracts Administrator to join our team. As a key member of our Pre-Award team, you will play a critical role in supporting our research mission by performing sponsored award and compliance activities.Key...

  • Senior Grants and Contracts Administrator

    1 week ago

    Charlottesville, Virginia, United States Virginia Jobs Full time

    Job SummaryThe University of Virginia Department of Neurology is seeking a highly skilled Grants and Contracts Administrator to support our research mission. This role will work closely with various stakeholders across the University and the School to provide high-quality customer service for research faculty and staff.Key ResponsibilitiesAdvise faculty on...

  • Grants and Contracts Administrator

    2 weeks ago

    Charlottesville, Virginia, United States Virginia Jobs Full time

    Job SummaryThe University of Virginia Office of Sponsored Programs seeks a highly skilled Grants and Contracts Administrator to support our research mission. This role involves performing sponsored award and compliance activities, ensuring responsible stewardship of research funding, and overseeing the submission of proposals and award acceptance.Key...

  • Grants and Contracts Coordinator

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Assistant to join our team at the University of Virginia. The successful candidate will be responsible for providing administrative support for the Department of Surgery's grants and contracts administration.Key ResponsibilitiesAdvise faculty on grants and contracts administration, including...

  • Grants and Contracts Specialist

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job Title: Grants and Contracts Specialist or AdministratorThe Department of Biochemistry & Molecular Genetics at the University of Virginia seeks a highly skilled Grants and Contracts Specialist or Administrator to support pre and post award activity. This position will report to the Administrative Director and work closely with a team of Administrative...

  • Grants and Contracts Specialist

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Department of Surgery at the University of Virginia is seeking a highly skilled Grants and Contracts Assistant to support our growing Division of Surgical Sciences. This role will focus on pre-award processes, including proposal development and submission, and will work closely with faculty to ensure timely and accurate delivery of...

  • Grants and Contracts Specialist

    1 day ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Specialist or Administrator to join our dynamic research team in the Department of Radiology & Medical Imaging. This position is eligible for a hybrid schedule working remotely and on-site.Key ResponsibilitiesManage the financial and administrative aspects of Department of Radiology's research...

  • Grants and Contracts Specialist

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Specialist or Administrator to join our dynamic research team in the Department of Radiology & Medical Imaging. This position is eligible for a hybrid schedule working remotely and on-site.Key ResponsibilitiesManage the financial and administrative aspects of Department of Radiology's research...

  • Grants and Contracts Professional

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe University of Virginia Department of Neurology is seeking a highly skilled Grants and Contracts Specialist or Administrator to support our research mission. This role will work closely with various stakeholders across the University and the School to provide high-quality customer service for research faculty and staff.Key...

  • Grants and Contracts Specialist

    4 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Grants and Contracts Specialist to join our team at the Commonwealth of Virginia. The successful candidate will be responsible for managing research awards from start to completion, ensuring compliance with laws, rules, and regulations, and providing exceptional customer service to our faculty...

  • Grants and Contracts Specialist

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe University of Virginia Department of Neurology is seeking a highly skilled Grants and Contracts Specialist to join our team. As a key member of our research administration team, you will be responsible for managing research awards from start to completion, ensuring compliance with laws, regulations, and policies.Key ResponsibilitiesPlan and...

  • Grants and Contracts Specialist

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe Department of Biochemistry & Molecular Genetics at the University of Virginia seeks a skilled professional to fill the role of Grants and Contracts Specialist or Administrator. This position will be responsible for pre and post award activity, reporting to the Administrative Director and working closely with a team of administrative...

  • Grants and Contracts Specialist or Administrator, Radiology and Medical Imaging Department

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryWe are seeking a highly skilled Grants and Contracts Specialist or Administrator to join our dynamic research team in the Department of Radiology & Medical Imaging. This position is eligible for a hybrid schedule working remotely and on-site.Key ResponsibilitiesManage the financial and administrative aspects of Department of Radiology's research...

  • Grants and Contracts Specialist

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Job SummaryThe School of Architecture at the University of Virginia is seeking a highly skilled Grants and Contracts Administrator to join our team. This position will be responsible for performing a wide range of activities related to the lifecycle of sponsored program administration, including identification of funding sources, proposal submission,...

  • Grant Finance Specialist

    2 weeks ago

    Charlottesville, Virginia, United States The University of Virginia Full time

    Job SummaryThe School of Engineering and Applied Science at the University of Virginia seeks a highly motivated and detail-oriented individual to support the operations of Post Award Research Administration within the Dean's Office as a grants finance associate.Key ResponsibilitiesAssist in the administration of research grants and contractsProvide financial...

  • Grants and Fellowships Coordinator

    2 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Grants and Fellowships AssistantThe University of Virginia seeks a highly skilled Grants and Fellowships Assistant to support the Virginia Humanities team. As a key member of the team, you will play a crucial role in managing all phases of award administration for organizations and individuals associated with Virginia Humanities Fellowships and Grants...

  • Grants and Fellowships Coordinator

    3 weeks ago

    Charlottesville, Virginia, United States Commonwealth of Virginia Full time

    Grants and Fellowships AssistantThe University of Virginia seeks a highly skilled Grants and Fellowships Assistant to support the Virginia Humanities team. As a key member of our team, you will play a crucial role in managing all phases of award administration for organizations and individuals associated with Virginia Humanities Fellowships and Grants...