Grants and Contracts Administrator

20 hours ago

Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly motivated and detail-oriented Grants and Contracts Administrator/Specialist to join our team. The successful candidate will be responsible for managing the proposal submission and award administration process, ensuring compliance with sponsor requirements and University policies.

Key Responsibilities
  • Manage grant submission processes, including completing forms, preparing letters, and uploading proposal documents into sponsor portals.
  • Prepare, review, and revise grant budgets, ensuring accuracy and compliance with sponsor guidelines.
  • Review proposals for conformity with University, State, and Sponsor guidelines, identifying potential issues and recommending corrective actions.
  • Provide technical and administrative assistance to faculty and administrators, including guidance on proposal submissions and award management.
  • Maintain complete and accurate file and database information, ensuring easy access to critical documents and records.
  • Organize files, documents, and communication, ensuring a smooth and efficient workflow.
  • Demonstrate understanding of proposal submissions, including federal, State, commercial, other extramural, and intramural funding pathways.
  • Demonstrate understanding of an award life cycle, including management of effort reporting, management of internal budget(s), unobligated balances, etc.
  • Demonstrate understanding of Residual Balance process for eligible awards via OSP process.
  • Demonstrate understanding of Workday Finance related functions, including entering of costing allocations, period pay adjustments, and other financial tasks related to management of grant-related finances.
  • Proactively review funded grants/trials for documentation, due dates for deliverables, financial tasks, and other assigned tasks.
  • Identify UVA resources required for funding proposals, including data mining, statistics support, etc., and communicate to PIs/researchers.
  • Provide training and support of Grants and Contracts Assistant under direction of Research/Department leadership.
  • Participate in collaborative competency checklist review for individuals in other School of Medicine Departments if asked.
Requirements
  • Bachelor's degree in a related field or equivalent experience.
  • At least three years of grant and contract experience, with four additional years of experience may be accepted in lieu of degree.
  • Certified Research Administrator (CRA) certification is preferred.
Working Conditions

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

How to Apply

Please apply through Careers at UVA, and search for R Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents: CV or Resume, Cover letter. Applications that do not contain all required documents will not receive full consideration.

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