HR Project Coordinator

2 weeks ago

Columbus, Ohio, United States augmentjobs Full time
Job Overview

Position Summary: The HR Project Coordinator is tasked with the organization, execution, and completion of various HR-related initiatives within the company. This position requires the management of several projects that influence the HR department, such as system rollouts, process enhancements, change management strategies, and employee engagement activities. The HR Project Coordinator collaborates closely with HR executives, interdisciplinary teams, and external partners to guarantee that projects are finalized on schedule, within defined parameters, and budget constraints, while supporting the organization's overarching strategic objectives.

Core Responsibilities:

  1. Project Development and Implementation:
    • Outline project scope, goals, and deliverables in partnership with HR executives and relevant stakeholders.
    • Create detailed project timelines, resource distribution plans, and risk management protocols.
    • Guide project teams in executing initiatives, ensuring timely completion of all tasks and achievement of project objectives.
  2. Stakeholder Engagement:
    • Work alongside HR leadership, interdisciplinary teams, and external partners to secure alignment and backing for project efforts.
    • Regularly update stakeholders on project status, risks, and challenges, providing clear and actionable insights.
    • Organize meetings, workshops, and discussions to collect feedback, resolve issues, and secure stakeholder commitment.
  3. HR Technology Deployment:
    • Oversee the rollout of HR technologies, including HRIS, payroll systems, performance management solutions, and other HR tools.
    • Coordinate with IT, HR, and vendor teams to ensure effective system implementation, integration, and user acceptance.
    • Supervise the creation of training resources and deliver training to HR personnel and end-users as necessary.
  4. Process Optimization:
    • Identify areas for process enhancements within the HR department, focusing on efficiency, accuracy, and employee satisfaction.
    • Lead initiatives for process redesign, including workflow analysis, mapping, and documentation.
    • Implement new procedures and evaluate their effectiveness, making necessary adjustments to achieve targeted results.
  5. Change Management Strategies:
    • Design and execute change management strategies to facilitate the successful rollout of HR projects and initiatives.
    • Engage with employees and managers to ensure comprehension and acceptance of changes, providing necessary support and resources.
    • Assess the impact of changes on the organization and recommend ongoing improvements.
  6. Financial and Resource Oversight:
    • Develop and oversee project budgets, ensuring that projects are executed within financial limits.
    • Effectively allocate resources, including personnel, technology, and materials, to ensure project success.
    • Monitor project spending and provide regular financial updates to HR leadership.
  7. Risk Assessment and Management:
    • Identify potential risks and challenges that could affect project success, including delays, resource limitations, and scope alterations.
    • Formulate and implement risk mitigation strategies, including contingency planning and proactive communication with stakeholders.
    • Continuously monitor and manage project risks throughout the project lifecycle, making necessary adjustments to maintain project momentum.
  8. Performance Evaluation and Reporting:
    • Establish performance metrics and key performance indicators (KPIs) to evaluate project success.
    • Prepare and present project reports to HR leadership, highlighting accomplishments, challenges, and lessons learned.
    • Conduct post-project assessments to evaluate outcomes and identify opportunities for future enhancements.
  9. Team Leadership and Development:
    • Lead and mentor project team members, offering guidance, support, and professional growth opportunities.
    • Cultivate a collaborative and high-performing team environment that aligns with the organization's values and objectives.
    • Encourage knowledge sharing and best practices within the HR project management community.

Qualifications:

  • Bachelor's degree in Human Resources, Business Administration, Project Management, or a related discipline.
  • 5+ years of experience in HR project management or a similar role, with a proven history of managing complex HR initiatives.
  • Project Management Professional (PMP) certification or equivalent project management credential is highly desirable.
  • Strong grasp of HR practices, processes, and systems.
  • Exceptional project management capabilities, including planning, execution, and risk management.
  • Outstanding communication, interpersonal, and stakeholder engagement skills.
  • Proficiency in project management software and tools (e.g., MS Project, Asana, Trello).
  • Ability to manage multiple projects concurrently and thrive in a dynamic environment.

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