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Senior Administrative Assistant

2 months ago

Atlanta, Georgia, United States Emory HealthcareEmory University Full time
Job Summary

We are seeking a highly skilled and experienced Senior Administrative Assistant to support the research and administrative work of an investigator in the Department of Epidemiology at the Rollins School of Public Health, Emory University.

Key Responsibilities
  • Manage the investigator's calendar, scheduling academic appointments, research meetings, and other engagements.
  • Act as the primary point of contact between the investigator and internal/external stakeholders for scheduling meetings and events.
  • Prepare agendas, materials, and presentations for academic and research meetings.
  • Arrange travel itineraries, accommodation, and logistics for academic conferences and research-related domestic and international travel.
  • Process expense reports and ensure timely reimbursement for the investigator's research expenses.
  • Maintain accurate and organized records, documents, and research files.
  • Undertake ad-hoc tasks and assignments as requested by the investigator and/or one of the Program Directors to facilitate academic and research endeavors.
Requirements
  • A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
  • Proficient with word processing, spreadsheet, and presentation software applications.
  • Exceptional organizational and time management skills.
  • Strong written and verbal communication skills.
  • Ability to multitask and prioritize effectively.
  • Discretion and trustworthiness in handling sensitive data and communications.
Preferred Qualifications
  • Bachelor's degree preferred.
  • Proven experience as an Administrative Assistant or in a similar role, ideally within an academic or research setting.
Work Environment

This role will adhere to a hybrid work model with in-person work expected 2-3 days per week and availability at least 4 days per week. This position will report directly to the investigator, the TRAC Program Director, and the Research Program Director.

This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.