Administrative Assistant Senior

5 days ago

Atlanta, Georgia, United States Emory University Full time
Job Summary

Emory University is seeking a highly skilled and experienced Administrative Assistant Senior to provide exceptional administrative support to a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above). The successful candidate will be responsible for overseeing office operations, ensuring compliance with policies and procedures, and preparing or assisting in the preparation of budgets, grant applications, proposals, status reports, and financial statements.

Key Responsibilities
  • Provide administrative support to a Chair or Assistant Dean of an academic or basic research unit or for an Assistant Vice President or Assistant Vice Provost (and above).
  • Oversee office operations and ensure compliance with policies and procedures.
  • Prepare or assist in the preparation of budgets, grant applications, proposals, status reports, and financial statements.
  • Develop and maintain spreadsheets.
  • Initiate, process, and maintain records and invoices.
  • Keep manager informed of account status, authorize expenditures, and identify cost-effective alternatives.
  • Maintain calendar, prepare daily schedule, and prioritize meeting requests for manager(s).
  • Ensure manager is appropriately prepared for daily activities.
  • Coordinate, attend, prepare materials for, and/or take minutes at meetings and special events.
  • Prepare charts and graphs for reports and presentations.
  • Review incoming correspondence and identify items of special interest to manager or others.
  • Screen items that can be routinely handled and prepare appropriate responses.
  • Compose, edit, and type correspondence, reports, and manuscripts under minimal guidance.
  • May take dictation or transcribe from a machine.
  • Maintain various databases and/or spreadsheets.
  • Set up and organize filing systems.
  • Answer, screen, and route incoming telephone calls.
  • May supervise or direct the work of other administrative clerical/secretarial employees.
  • Oversee ordering and maintenance of office supplies and forms.
  • May coordinate domestic or foreign travel arrangements.
  • Perform related responsibilities as required.
Minimum Qualifications
  • A high school diploma or equivalent, and six years of secretarial or administrative support experience, OR a bachelor's degree and one year of administrative support experience.
  • Proficient with word processing, spreadsheet, and presentation software applications.
Emory University is an Equal Opportunity Employer

Emory University is committed to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law.

Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action.

Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity, and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training.

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