Executive-Level Legal Administrative Assistant

4 weeks ago

Short Hills, New Jersey, United States Dentons Full time
About the Role

Dentons US LPP is seeking an experienced Executive-Level Legal Administrative Assistant to provide administrative and secretarial support to the Global Chair, Venture Technology and Emerging Growth Companies, and other attorneys. This is a hybrid position with a minimum of 3 days in office per week.

Key Responsibilities
  • Provide exceptional administrative support to senior-level executives, including scheduling, email management, and travel arrangements.
  • Manage complex calendars, coordinate international travel, and ensure seamless execution of client meetings and conferences.
  • Prepare and edit documents, maintain files, and handle confidential firm and client information with discretion.
  • Provide team coverage and support when other Legal Administrative Assistants are out of the office.
  • Perform other duties as assigned to meet the requirements of the position.
Requirements and Qualifications
  • A minimum of 5 years of executive-level administrative experience, combined with 5 years of general secretarial experience and proficiency in administrative tasks.
  • Strong interpersonal and communication skills, with the ability to work in a high-volume, high-energy environment.
  • Proven problem-solving abilities, with a combination of logic, flexibility, creativity, follow-through, and client services skills.
  • Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook, with knowledge of Intapp Time and Chrome River for expenses a plus.
  • Ability to learn and quickly become proficient in new computer software programs.
  • Availability for overtime, evenings, and weekends, as required.
  • Excellent written and oral communication skills, with strong organizational abilities.
  • Detail-oriented, with the ability to handle multiple tasks simultaneously and prioritize incoming/outgoing tasks.
  • Ability to work effectively independently and within a team environment.

Dentons US LLP offers a competitive salary and benefits package, including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays, and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer, considering candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

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