Associate Director of Contracts
1 month ago
Orchestra is a leading communications company built for the new media landscape. With a network of eight strategic communications and marketing agencies, including BerlinRosen, Civitas, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, and Onward, we offer unparalleled expertise in crafting a story-first, audience-focused approach to solve our clients' most pressing challenges.
About the Operations TeamOur Operations team is comprised of over 30 experts who specialize in finance, talent, human resources, IT, legal, and general operations. We support the rapid growth of the firm by proactively identifying operational efficiencies and building the systems and infrastructure to scale sustainably.
About This RoleWe are seeking an Associate Director of Contracts to join our growing team. This role will play a key part in managing and drafting contracts while ensuring contracts are fully executed in a timely manner. The ideal candidate will possess excellent judgment skills and be a critical and analytical thinker.
Key Responsibilities- Manage the day-to-day responsibilities of contract lifecycle management, including development, research, analyzing risk, negotiation, authoring, processing, routing, tracking, auditing, and modifying existing contracts across our portfolio of 8+ companies.
- Respond to bids, proposals, and contract negotiations.
- Analyze all contracts requirements and provisions, including terms and conditions, to ensure compliance with laws, regulations, and company policies and procedures.
- Provide internal guidance and staff training around contract processes.
- Work alongside the finance department to ensure correct billing of contractual revenues.
- Develop, maintain, and improve standards for contract process, including presentation of budgets, payment terms, general language, and provisions.
- Engage relevant stakeholders in negotiation decisions involving legal or regulatory requirements and contract standards.
- Maintain deadlines on deliverables and follow up with internal and external stakeholders as needed.
- Provide administrative support for client audits, oversee required reporting with the U.S. government agencies, general internal compliance, and special projects.
- Research and stay up-to-date on industry best practices for contract management and support implementation of operational process improvement.
- Develop and monitor key performance indicators to measure the effectiveness of contract management activities.
- Project manage contracts process integrations related to corporate expansion.
- Troubleshoot process or contract systems issues, generate Standard Operating Procedures, and knowledge sharing documentation.
- 7+ years of prior work experience in contract preparation, negotiation, and management, preferably at a public relations, advertising agency, or other client services company.
- Proven ability to lead a team of contract professionals.
- Experience applying organizational standards when developing requests for proposals, negotiating terms, and drafting contracts.
- Ability to systematically analyze complex problems, draw relevant conclusions, and implement appropriate solutions.
- Strong verbal and written skills with the capability to convey and simplify complex information.
- Demonstrated analytical, critical thinking, and judgment abilities.
- Capability to multitask in a high-volume environment, prioritize, and manage time and deadlines efficiently.
- Accurate and precise attention to detail.
- Experience reviewing, drafting, and negotiating NDAs, MSAs, and similar professional services agreements, and familiarity with Retainer and Project-based contracts.
- Knowledge of contract lifecycle management (CLM) tools and contract signature tools (DocuSign).
- Ability to identify term and legal issues for counsel escalation and liaise with counsel to create contract templates, fallback terms, and support contract dispute resolutions proceedings.
- Juris Doctor (JD) or paralegal certification preferred but not required.
- Experience in reviewing, drafting, and negotiating SaaS contracts, Influencer and Talent Agreements, Independent Contractor Agreements, event, and vendor contracts.
- General knowledge of federal, state, and local laws, plus regulations and codes.
- Relevant experience with Microsoft Office and Google Workspace and the ability to quickly adapt to new systems or technologies.
- Interest in researching and implementing current advances in contracts management technologies.
- Competitive industry rates with the goal of retaining and growing talented individuals.
- Regularly reviewed and adjusted compensation structure to ensure equity across teams and levels.
- Medical, dental, and vision insurance for employees and dependents.
- Pre-tax Health Savings Account Savings Plan (HSA-SP) or Flexible Spending Account (FSA).
- 401K with a 4% employer match and no vesting period.
- Generous paid time off (PTO).
- Pre-tax commuter benefits.
- Mobile phone reimbursement for data and minutes.
- Employer-funded life insurance.
- Discounted annual bikeshare membership.
- Corporate discounts through Tickets at Work.
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