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Legal Practice Specialist

1 month ago

Atlanta, Georgia, United States Kilpatrick Townsend & Stockton Full time
Job Title: Legal Practice Specialist

Kilpatrick Townsend & Stockton LLP is seeking a highly skilled Legal Practice Specialist to join our Intellectual Property department in Atlanta, Raleigh, or Winston-Salem. This is a full-time, regular position with a competitive salary and comprehensive benefits package.

Job Summary:

The Legal Practice Specialist will provide advanced administrative support to our patent and trademark/copyright teams, coordinating and prioritizing work assignments to meet the needs of our timekeepers. This role requires strong knowledge of intellectual property legal practice processes, as well as excellent communication and organizational skills.

Responsibilities:
  • Prioritize and coordinate work assignments to meet the support needs of our timekeepers
  • Utilize firm resources, including the Resource Center, Research and Information Services, Marketing, Records, Mail and Copy Services, New Business Intake, and Finance
  • Provide quality control and deadline management
  • Assist other support members on the team to complete timekeeper requests
  • Create, revise, transcribe, format, and edit documents, briefs, and correspondence to requested specifications
  • Proofread and redline documents, correspondence, and memoranda to ensure accuracy and quality control of copy, grammar, spelling, and punctuation
  • Manage mailings, client contacts, and update appropriate databases
  • Prepare reports, tables, and Excel documents as requested
  • Prepare PowerPoint presentations as requested
  • Perform routine filing, photocopying, scanning, faxing, compiling, and distributing of documents
  • Assist attorneys with various billing tasks and processes, including time entry and edits, review and/or editing proformas, gathering appropriate documentation for inclusion in final invoices to clients
  • Assist with calendar coordination as needed, including availability of attendees and conference rooms, meeting notification and reminders, and preparation of meeting materials
  • Coordinate travel arrangements, including air, hotel, and car plans for timekeeper off-site meetings and events as needed
  • Process expense reimbursements and credit card statement reconciliations in the accounting system
  • Manage paper and electronic files, including setup, maintenance, and organization, in compliance with set policies and procedures
  • Update and locate files and appropriate documentation, correspondence, and emails in a timely manner
  • Prepare binders and hard copy materials as requested
  • Open new clients and matters following New Business Intake and Records Departments' procedures as needed
  • Prepare conflict of interest forms
  • Assist timekeepers with Marketing and Business Development functions
  • Process closing of matters and transmittal of physical files to the Records Center for retention
Requirements:
  • Strong knowledge of Microsoft Word and other document production software, such as PowerPoint, Excel, and Outlook
  • Ability to work with a variety of software and quickly learn new programs
  • Knowledge of USPTO systems and filing requirements
  • Knowledge of Intellectual Property concepts and terminology
  • Knowledge of Financial Services applications, such as time entry and legal billing programs
Preferred Qualifications:
  • Bachelor's degree preferred, or equivalent experience that demonstrates the ability to perform the duties of the position

Kilpatrick Townsend & Stockton LLP is an Equal Opportunity Employer and welcomes applications from diverse candidates. We offer a hybrid work schedule combining in-office work days and remote work days. The pay range for this position in Atlanta is $34.20 to $51.28 per hour, and in North Carolina is $32.51 to $48.71 hourly.