Senior Legal Practice Coordinator

3 weeks ago

Atlanta, Georgia, United States Insight Global Full time

Senior Legal Practice Coordinator

An Insight Global client is seeking a Senior Legal Practice Coordinator to support their global law firm. This role will work closely with the Corporate practice and report to the Legal Practice Coordinator Manager.

Key Responsibilities:

  • Open new clients and matters following the Conflicts and New Business Intake Department procedures. Prepare conflict of interest forms.
  • Perform routine filing, photocopying, scanning, faxing, compiling, and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements.
  • Maintain client, administrative, and personal filing for lawyers following established procedures. Prepare files using FileTrail procedures and maintain appropriate records for on- and off-site storage.
  • Coordinate domestic and foreign travel, including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations, and contact names for events/meetings.
  • Maintain lawyers' contacts in Outlook and InterAction with accurate contact information and notes.
  • Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; respond to email and voicemail as soon as possible (and no later than the following business day).
  • Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Print and/or transmit via email as requested.
  • Draft routine correspondence, forms, etc.
  • Assist lawyers with Marketing and Business Development functions to include:
  • Access marketing materials (lawyers' biographies, brochures, practices at a glance)
  • Print, collate, and bind materials for use in meetings, pitches, and proposals.
  • Coordinate updates to lawyers' biographies
  • Undertake Internet research for lawyers' business development as directed by lawyer(s)
  • Track, organize, and process expense reports, reimbursements, and check requests using Chrome River.
  • Maintain CLE records for lawyers.
  • Manage and maintain lawyers' schedules and calendars.
  • Schedule and organize onsite and offsite meetings, conferences, speaking engagements, client proposals, and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms, and prepare materials.
  • Interface and establish ongoing positive business relationships with clients in person, by phone, and/or email. Observe confidentiality of lawyer-client relationship.

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