Administrative Assistant Senior
3 weeks ago
UT Southwestern Medical Center is a world-renowned medical and research center committed to excellence, innovation, teamwork, and compassion. With over 75 years of experience in Dallas-Fort Worth, Texas, we strive to provide the best possible care, resources, and benefits for our valued employees.
Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant Senior to join our team. The successful candidate will provide exceptional administrative support to our staff, physicians, and patients, ensuring seamless day-to-day operations.
Key Responsibilities- Provide responsive and helpful demeanor to staff, physicians, patients, and public in person or via telephone, answering incoming calls promptly and providing excellent customer service.
- Handle payroll for designated areas under manager's supervision, reconciling agency invoices, tracking agency use, and summarizing in bi-weekly financial reports.
- Track department's mandatory annual training, licensure, and certifications, ensuring all appropriate licensure and certifications for employees are up to date.
- Facilitate necessary activities to assist with staffing office needs, providing back-up as necessary for other staff in the office.
- Communicate effectively with clients and staff, relaying information to appropriate personnel and giving regular status reports on pending items.
- Handle multiple tasks and projects as assigned by management, overseeing supplies management for the department and performing data entry.
- Function as a liaison with other departments across the hospital and campus, coordinating support for staffing needs or nursing administration.
- Attend required meetings and perform necessary tasks related to meetings, taking, transcribing, and distributing minutes.
We require a High School diploma or equivalent, with three to five years of related experience or a combination of education and skills. Advanced word processing, spreadsheet, and graphic skills are essential, as well as excellent verbal and written communication and problem-solving skills.
BenefitsUT Southwestern offers a competitive and comprehensive benefits package to eligible employees, including a PPO medical plan, paid time off, retirement programs, and tuition reimbursement.
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