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Administrative Coordinator

1 month ago

Pasadena, California, United States The Genesis Group Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at The Genesis Group. As an Administrative Assistant, you will provide critical support to our office employees, ensuring they have the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

We are a reputable Surrogacy Agency in Pasadena with an immediate opening for a full-time Administrative Assistant with the potential to grow into a case manager. We are an equal opportunity employer. We are looking for a compassionate, organized, and detail-oriented individual with high energy and a sense of humor to join our team. We are a fun, easy-going, and creative group of individuals. A successful applicant who possesses a "can do" attitude.

This is an in-office position. Our office hours are 9AM to 5:30PM M-F.

Responsibilities
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings and take accurate minutes
  • Write emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures
Qualifications
  • High school diploma/GED required; Associate degree or administrative training preferred
  • Previous experience as an Administrative Assistant or in a similar role
  • Familiarity with standard office equipment such as printers and fax machines
  • Excellent computer skills, including proficiency in Microsoft Word, Outlook, and PowerPoint
  • Highly organized with strong time management skills and the ability to prioritize tasks
  • Bilingual (English/Spanish) preferred