Trade Show Logistics Manager
2 weeks ago
The Advertising Specialty Institute (ASI) stands as the premier global provider of technology-driven B2B services within the expansive $26.1 billion promotional products sector. With a client base of 25,000 across 53 nations, our mission is to motivate, educate, and empower our clients' success at every stage.
ASI embraces a hybrid work environment. This role necessitates in-person attendance at our designated office on specified days.
In this capacity, you will oversee, organize, and implement the operational intricacies for ASI Shows while supporting hosted buyer gatherings. Your responsibilities will include managing transportation partnerships and refining internal processes to document accommodations for ASI personnel at three significant industry exhibitions.
The Operations Manager will report directly to the Director of Trade Show Operations. You will collaborate with our ASI Show division and work alongside our operations team to ensure the successful execution of ASI trade shows and hosted buyer events.
Key Responsibilities:
- Evaluate hotel proposals and provide insights for enhancing event experiences at ASI Gala and other hosted buyer functions.
- Establish a systematic approach for managing the internal accommodation list for ASI personnel during ASI Show events.
- Collaborate with housing vendors to secure accommodations for major industry exhibitions.
- Assist in the financial allocation of post-event billing to the finance department.
- Ensure the accuracy of event information on websites and all relevant print and digital communications.
- Address any challenges that arise during meetings/events and identify effective solutions promptly.
- Oversee the production details of high-profile events.
- Manage external vendors, including contracts, agreements, and service arrangements.
- Create and maintain a schedule of events, serving as the primary contact for updates and distribution.
- Supervise the development of exhibitor service manuals.
- Coordinate special event setups, including entertainment, transportation, signage, and event materials.
- Present information during pre-convention meetings with internal stakeholders and vendor partners.
- Travel to ASI Shows and hosted buyer events as required.
Qualifications:
- A Bachelor's Degree is required.
- 5+ years of experience in tradeshow or event planning.
- 5+ years of experience in an operational role.
- Demonstrated strong attention to detail.
- Proven ability to manage deadlines effectively.
ASI provides a comprehensive benefits package that includes:
- Medical, Dental, and Vision coverage available from the first day of employment.
- Paid maternity and paternity leave, along with a supportive parent group.
- Paid daycare for new parents.
- Access to free Health and Wellness programs.
- 24/7 access to Employee Assistance Programs.
- 401(k) plan with company matching from day one.
- Paid holidays, floating days, and paid time off.
- Office amenities including an onsite café, gym access, daycare, and creative spaces.
Join our dedicated team and contribute to our mission of excellence. ASI is an equal opportunity employer, committed to diversity and inclusion in the workplace.
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