Trade Show Logistics Manager

2 weeks ago


Philadelphia, Pennsylvania, United States Advertising Specialty Institute Full time

The Advertising Specialty Institute (ASI) stands as the premier global provider of technology-driven B2B services within the expansive $26.1 billion promotional products sector. With a client base of 25,000 across 53 nations, our mission is to motivate, educate, and empower our clients' success at every stage.

ASI embraces a hybrid work environment. This role necessitates in-person attendance at our designated office on specified days.

In this capacity, you will oversee, organize, and implement the operational intricacies for ASI Shows while supporting hosted buyer gatherings. Your responsibilities will include managing transportation partnerships and refining internal processes to document accommodations for ASI personnel at three significant industry exhibitions.

The Operations Manager will report directly to the Director of Trade Show Operations. You will collaborate with our ASI Show division and work alongside our operations team to ensure the successful execution of ASI trade shows and hosted buyer events.

Key Responsibilities:

  • Evaluate hotel proposals and provide insights for enhancing event experiences at ASI Gala and other hosted buyer functions.
  • Establish a systematic approach for managing the internal accommodation list for ASI personnel during ASI Show events.
  • Collaborate with housing vendors to secure accommodations for major industry exhibitions.
  • Assist in the financial allocation of post-event billing to the finance department.
  • Ensure the accuracy of event information on websites and all relevant print and digital communications.
  • Address any challenges that arise during meetings/events and identify effective solutions promptly.
  • Oversee the production details of high-profile events.
  • Manage external vendors, including contracts, agreements, and service arrangements.
  • Create and maintain a schedule of events, serving as the primary contact for updates and distribution.
  • Supervise the development of exhibitor service manuals.
  • Coordinate special event setups, including entertainment, transportation, signage, and event materials.
  • Present information during pre-convention meetings with internal stakeholders and vendor partners.
  • Travel to ASI Shows and hosted buyer events as required.

Qualifications:

  • A Bachelor's Degree is required.
  • 5+ years of experience in tradeshow or event planning.
  • 5+ years of experience in an operational role.
  • Demonstrated strong attention to detail.
  • Proven ability to manage deadlines effectively.

ASI provides a comprehensive benefits package that includes:

  • Medical, Dental, and Vision coverage available from the first day of employment.
  • Paid maternity and paternity leave, along with a supportive parent group.
  • Paid daycare for new parents.
  • Access to free Health and Wellness programs.
  • 24/7 access to Employee Assistance Programs.
  • 401(k) plan with company matching from day one.
  • Paid holidays, floating days, and paid time off.
  • Office amenities including an onsite café, gym access, daycare, and creative spaces.

Join our dedicated team and contribute to our mission of excellence. ASI is an equal opportunity employer, committed to diversity and inclusion in the workplace.



  • Philadelphia, Pennsylvania, United States Glen-Gery Full time

    ABOUT THE COMPANY: Glen-Gery Corporation operates as a subsidiary of Brickworks Limited, a prominent Australian-listed conglomerate. Established in the early 1900s, the Group boasts a market capitalization exceeding $3.5 billion and engages in three primary business sectors: Building Products, Land & Development, and Investments. With a workforce of over...


  • Philadelphia, Pennsylvania, United States KPMG Full time

    About the RoleWe are seeking a highly motivated and detail-oriented individual to join our International Tax practice as a Tax Intern. As a member of our team, you will have the opportunity to work with a dynamic group of professionals who are passionate about delivering exceptional client service.Key ResponsibilitiesAdvise clients on import and export...


  • Philadelphia, Pennsylvania, United States Lineage Logistics Full time

    Position OverviewAs a Logistics Operations Specialist, you will play a crucial role in managing the flow of goods within our warehouse environment. Your responsibilities will include utilizing material handling equipment to efficiently load and unload shipments while adhering to all safety regulations and company policies.Key ResponsibilitiesInterpret and...


  • Philadelphia, Pennsylvania, United States ConnectDER Full time

    About the RoleWe are seeking a highly motivated and organized Marketing and Events Coordinator to join our team at ConnectDER. As a key member of our marketing team, you will be responsible for planning, coordinating, and executing marketing events, trade shows, and conferences that showcase our innovative products and services.Key ResponsibilitiesEvent...


  • Philadelphia, Pennsylvania, United States ConnectDER Full time

    About the RoleWe are seeking a highly motivated and organized Marketing and Events Coordinator to join our team at ConnectDER. As a key member of our marketing team, you will be responsible for planning, coordinating, and executing marketing events, trade shows, and conferences that showcase our innovative products and services.Key ResponsibilitiesEvent...

  • Event Manager

    1 month ago


    Philadelphia, Pennsylvania, United States IntegriChain Full time

    Job DescriptionMissionAt IntegriChain, we drive patient outcomes for the biggest and most innovative names in the pharmaceutical, biotech, and cell & gene therapy industries. Our customers make life-saving and life-enhancing medicines that make a difference in everyday lives. Our data and analytics platform helps our customers' patients start therapy faster...

  • Logistics Manager

    1 day ago


    Philadelphia, Pennsylvania, United States Three Saints Bay, LLC Full time

    **Job Summary:** Three Saints Bay, LLC, a leading Federal Government Contractor, is seeking a highly skilled Logistics Manager to join our team. **Key Responsibilities:** Develop and implement Integrated Logistics Systems (ILS) policies and processes to ensure seamless supply chain operations. Facilitate Supply Support Working Groups to drive collaboration...


  • Philadelphia, Pennsylvania, United States Brink's, Incorporated Full time

    Job SummaryBrink's, Incorporated is seeking a highly skilled and experienced Route Logistics Manager to join our team. As a key member of our operations team, you will be responsible for managing drivers, messengers, and guards, as well as overseeing the secure and efficient functioning of our armored car operations.Key Responsibilities:Supervise and Manage...


  • Philadelphia, Pennsylvania, United States EHS TECHNOLOGIES CORPORATION Full time

    Job OverviewEHS Technologies Corporation is seeking a highly experienced Senior Logistician to join our team. As a key member of our logistics team, you will be responsible for formulating and implementing Integrated Logistics Support (ILS) policies and processes.Key ResponsibilitiesManage all ILS associated with Global Enterprise Database Management System...


  • Philadelphia, Pennsylvania, United States Honor Foods Full time

    Job OverviewPosition Summary: The Logistics Dispatcher at Honor Foods is essential to the Logistics team, concentrating on the management of outsourced shipments and guaranteeing precise and timely deliveries. This position encompasses a range of duties, from assigning carriers and negotiating transportation rates to maintaining communication with Account...


  • Philadelphia, Pennsylvania, United States Hudson Full time

    Job SummaryHudson is seeking a highly skilled Logistics/Stock Manager to join our team at the Philadelphia International Airport. As a Logistics/Stock Manager, you will be responsible for assisting the General Manager with day-to-day functions of the airport, working with the merchandise and resolving issues using a retail management system; supervising the...


  • Philadelphia, Pennsylvania, United States Sims Metal Full time

    Logistics Operations Manager - Sims MetalSims Metal (Sims) is a prominent player in the metal recycling industry, significantly contributing to the circular economy. As responsible corporate citizens, we are committed to enhancing our involvement in the environmental sector to ensure a sustainable future.Position OverviewOversee and coordinate transportation...


  • Philadelphia, Pennsylvania, United States Thunderbolt Logistics Full time

    Job OverviewThunderbolt Logistics is looking for a skilled individual to fill the role of Lead Systems Engineering Specialist. At Thunderbolt Logistics, we pride ourselves on our innovative approach and commitment to excellence. Our ethos, 'find a way or make one,' drives us to tackle technical challenges head-on, delivering exceptional solutions for both...


  • Philadelphia, Pennsylvania, United States Thunderbolt Logistics Full time

    Job OverviewThunderbolt Logistics is on the lookout for a skilled Systems Architect to contribute to an upcoming Aerostat Initiative.At Thunderbolt Logistics, we pride ourselves on our agility and innovative spirit, encapsulated in our motto: 'find a way or make one.' This philosophy drives our commitment to surpassing expectations through the development...


  • Philadelphia, Pennsylvania, United States JPMorganChase Full time

    Job Description Looking for an opportunity to transform your operating environment and take your career to the next level? Join our team Our role provides exposure to the breadth of services and products across the firm, giving you the chance to identify problems, improve scale with automation tools, and enhance the client experience. Don't miss out on the...


  • Philadelphia, Pennsylvania, United States Honor Foods Full time

    Job SummaryHonor Foods is seeking a skilled Logistics Dispatcher to join our team. As a Logistics Dispatcher, you will play a crucial role in coordinating outsourced loads and ensuring accurate and timely deliveries.Key ResponsibilitiesLoad Assignment and Carrier Management: Assign carriers based on shipment information and schedule shipments to ensure...


  • Philadelphia, Pennsylvania, United States Iovance Biotherapeutics Inc Full time

    Job SummaryIovance Biotherapeutics Inc is seeking a highly skilled Quality Control Logistics Supervisor - Sample Management to join our team. As a key member of our Quality Control Logistics department, you will be responsible for overseeing the management of samples, ensuring compliance with regulatory requirements, and maintaining a high level of quality...


  • Philadelphia, Pennsylvania, United States Honor Foods Full time

    Job SummaryHonor Foods is seeking a highly skilled Logistics Coordinator to join our team. As a key member of our logistics team, you will play a pivotal role in coordinating outsourced loads and ensuring accurate and timely deliveries.Key ResponsibilitiesLoad Coordination: Assign carriers based on shipment information and schedule shipments to ensure timely...


  • Philadelphia, Pennsylvania, United States Advertising Specialty Institute Full time

    The Advertising Specialty Institute (ASI) stands as the premier global provider of technology-driven B2B services for the expansive promotional products sector, valued at $26.1 billion. With a clientele of 25,000 across 53 nations, our objective is to inspire, inform, and empower our clients' success at every stage.ASI embraces a hybrid work environment....

  • Logistics Coordinator

    2 weeks ago


    Philadelphia, Pennsylvania, United States Sheba Foods Full time

    About Sheba Foods:Sheba Foods is dedicated to delivering authentic African culinary experiences, providing a diverse range of products and services, including both hot and frozen meal options, meal preparation services, family meal bundles, and catering solutions. Our operations include a mobile kitchen and food trailers, alongside partnerships with delivery...