Seasonal Community Outreach Coordinator

4 weeks ago

Washington, Washington, D.C., United States CIPE Full time

Job Summary:

The Center for International Private Enterprise (CIPE) is seeking a highly motivated and detail-oriented Seasonal Community Outreach Coordinator to provide administrative support to our team working on programs in Central and South America, and the Caribbean.

Key Responsibilities:

  • Assist in coordinating project management deliverables and activities for the portfolio, including data collection and documentation practices.
  • Support active project partners to ensure high-quality deliverables, including financial and narrative reports.
  • Monitor grantee, contractors, and consultants' performance to ensure quality control in full compliance with procurement policies, financial reporting requirements, and evaluation plans.
  • Coordinate regular staff meetings, including facilitating discussions, drafting agendas, and tracking action items for domestic and international staff.
  • Collaborate with multiple CIPE departments to achieve programmatic goals, including Centers of Excellence, Field Offices/in-country offices, Communications, Grants and Finance, and other regional teams.
  • Oversee contract fulfillment internationally, including maintaining regular communication with contractors, updating narrative and financial reports, vetting final products, and corresponding with contractors to submit the final paperwork.
  • Draft, review, and edit periodic reports, proposals, and other documents for submission to donor agencies.
  • Support the recruitment, onboarding, and training of new staff members.
  • Monitor and track payment requests, burn rates, accounting documents, field office liquidations, travel expense reports, and documents for signature in close coordination with Grants and Finance teams.
  • Coordinate domestic and international travel arrangements and logistics.
  • Develop and maintain programmatic, financial, correspondence, and contract files.
  • Translate partner documents or other programmatic materials as needed.
  • Adhere to appropriate CIPE and donor policies and procedures.
  • Perform legal and subject matter-specific research as needed.
  • Manage or contribute to public outreach and communications, which may include managing social media accounts, writing blogs, and drafting promotional materials, in collaboration with the Communications department when appropriate.
  • Recruit, onboard, and manage seasonal interns, including assigning and managing day-to-day tasks and professional development opportunities.

Requirements:

  • Bachelor's degree or equivalent experience in International Relations, International Business, Economic Development, Political Science, or Public Policy.
  • Professional proficiency in written and spoken English.
  • Fluency or advanced competency in Spanish is required.
  • 1-2 years of administrative office experience is beneficial, but not required.
  • Superb writing, research, and analytical abilities.
  • Ability to take initiative, prioritize, and manage multiple, detail-oriented tasks simultaneously with limited supervision.
  • Strong computer skills, proficiency in MS-Office, specifically Word, Excel, and Outlook.
  • Strong financial acumen and ability to develop and monitor project budgets.

Benefits:

CIPE offers a salary competitive with other international non-governmental organizations and an excellent benefits package. CIPE is unable to sponsor employees for work visas.

Equal Employment Opportunity:

CIPE believes diversity and inclusion across our organization is critical to our programs, mission, and success as a globally operating business. We strive to recruit, develop, and retain talent from a diverse candidate pool.

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