Boston Development Assistant

5 days ago

South Boston, United States Action For Boston Community Development Full time

Join a dynamic team at Action For Boston Community Development where you will play a pivotal role in the day-to-day operations of our organization. As a skilled Administrative Assistant I/Billing Clerk, you will oversee the administrative functions of our department, ensuring seamless execution of tasks and activities.



This position is a fantastic opportunity to make a meaningful impact in the lives of our clients and their families. As a key member of our team, you will be responsible for promoting the mission of ABCD Head Start & Children's Services, building an understanding of our program by communicating this mission to staff, families, and the community.



Key Responsibilities:


  • Critical Support: Provide necessary assistance to staff in completing assignments as deemed necessary, ensuring efficient execution of tasks and activities.
  • Record-Keeping: Maintain departmental records for miscellaneous correspondence, telephone conversations, and in-house communications, guaranteeing accurate and up-to-date documentation.
  • Collaboration: Work closely with other departments concerning purchasing, personnel, payroll, and other administrative matters, fostering a culture of collaboration and teamwork.
  • Administrative Tasks: Perform miscellaneous administrative tasks, such as coordinating the use of office space by other departments, scheduling meetings, record-keeping, filing, and other related duties.
  • Analysis and Improvement: Review and analyze the division's operations, developing suggestions for improvement and implementing changes to enhance efficiency and productivity.
  • Paperwork and Compliance: Handle administrative paperwork as needed, ensuring compliance with federal, state, and local laws, regulations, standards, and policies.
  • Financial Management: Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, and provide Program Director with pertinent information for monthly reports.
  • Client Support: Assist families with filling out applications for enrollment, provide assistance with correspondence needs, and ensure all important communications are translated for non-English speaking parents.
  • Committee Support: Ensure the Parent Committee has all necessary information, bylaws, agendas, minutes, space, and funds to properly function at meetings, and that staff have worked to encourage and support members in attending meetings.


Requirements:


  • Knowledge and Skills: Demonstrate knowledge of and sensitivity to the educational and socioeconomic needs of the children and families served, with excellent written and verbal communication skills.
  • Computer Literacy: Possess keyboarding skills, computer literacy, and familiarity with various applications, such as database, word processing, e-mail, and internet.
  • Neighborhood Knowledge: Have knowledge of neighborhoods served by programs and city-wide services relevant to the programs population.
  • Record-Keeping: Proven ability to keep accurate written records and documentation.
  • Cultural Competence: Ability to work with culturally and ethnically diverse low-income populations, possessing bilingual ability where appropriate.
  • Independence and Time Management: Must be able to work independently without intensive supervision, balancing and prioritizing workload, and having strong time management skills.
  • Confidentiality: Maintain professional boundaries in relationships with staff and families, maintaining confidentiality of child and family information at all times.


Requirements and Education:

A minimum of a high school diploma or equivalent and at least one year of prior experience with a human service agency, with a solid background in general office practice, is required. An Associate's degree in a relevant field is preferred. Bilingual skill in Spanish is required.



Compensation:

The estimated annual salary for this position is $46,778, based on the location and job requirements.



Location:

This position is located in South Boston, with opportunities for remote work.



Action For Boston Community Development Overview:

Action For Boston Community Development is a dynamic organization dedicated to improving the lives of children and families in Boston. We are committed to providing high-quality services and promoting the well-being of our community.



How to Apply:

Please submit your application, including your resume and cover letter, to our website.



This is an exciting opportunity to join a dedicated team and make a meaningful impact in the lives of our clients and their families. Apply today

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