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Operational Administrative Specialist
2 months ago
Position Title:
Administrative Support Services Specialist
Department:
Administrative Services
Role Summary:
The Administrative Support Services Specialist plays a pivotal role in delivering vital administrative and operational assistance across various divisions within Ironclad Defense Works. This position is essential for maintaining the seamless functioning of daily operations, enhancing communication, and supporting the successful implementation of strategic initiatives.
Key Duties:
Comprehensive Administrative Assistance:
Deliver thorough administrative support, including scheduling appointments, managing calendars, handling correspondence, and generating reports. Ensure effective office management and workflow coordination.
Record and Document Management:
Maintain precise records, files, and documentation, ensuring adherence to organizational standards and procedures. Facilitate the retrieval and archiving of documents.
Event Planning and Coordination:
Aid in the planning and organization of events, conferences, and meetings. Responsibilities include logistical arrangements, participant coordination, and preparation of necessary materials.
Client Relations:
Act as the primary point of contact for inquiries, delivering exceptional customer service to both internal and external stakeholders. Address and resolve administrative concerns promptly and professionally.
Communication Facilitation:
Promote effective communication between departments and external partners, ensuring timely and accurate information flow. Liaise with other organizational bodies and relevant agencies as necessary.
Project Management Support:
Assist project managers with administrative tasks related to project planning, monitoring, and reporting. Ensure that project documentation remains current and accessible.
Technology Utilization:
Employ various organizational information systems and tools to perform tasks efficiently. Provide basic IT support and troubleshooting for office equipment as required.
Qualifications:
Education: A high school diploma or equivalent is mandatory. Further education in business administration or a related field is advantageous.
Experience:
A minimum of 3 years of experience in an administrative or office management capacity. Experience within an international or defense-related organization is highly valued.
Technical Proficiencies:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiar with document management systems. Basic IT support knowledge is a plus.
Interpersonal Skills:
Strong organizational abilities, meticulous attention to detail, and the capacity to multitask in a dynamic environment. Excellent communication and interpersonal skills are crucial.
Security Clearance:
A current SECRET security clearance is necessary.
Benefits Overview:
Professional Growth:
Opportunities for training and development in administrative and operational support within a defense-focused environment.
Global Exposure:
Work in a vibrant, multinational setting with the chance to contribute to strategic objectives.
Competitive Salary:
Ironclad Defense Works offers a competitive compensation package, including optional comprehensive health benefits.
This position is ideal for individuals who excel in administrative roles and are interested in contributing to strategic operations.
The role requires strong organizational abilities, a keen attention to detail, and the capacity to work effectively in a multicultural environment.
