Human Resources Coordinator

1 day ago

New York, New York, United States K2 Integrity Full time
Job Title: Human Resources Coordinator

K2 Integrity is seeking a highly skilled Human Resources Coordinator to join our team. As a key member of our HR department, you will provide support in all aspects of human resources, including talent acquisition and retention, new hire onboarding, and benefit administration.

Responsibilities:
  • Talent Acquisition/Onboarding:
    • Support the talent acquisition specialist with candidate outreach and scheduling of candidate interviews.
    • Process background checks for new hires and interns.
    • Assist with the implementation and enhancement of onboarding processes, including coordinating new hire schedules, facilitating orientations, and processing paperwork through ADP.
    • Manage and track all incoming new hire paperwork and ensure all documentation is complete.
    • Communicate with relevant departments to ensure new hires are properly notified and information is entered into appropriate systems.
    • Ensure all records and HR-related documentation are on file and compliant with applicable laws.
    • Assist with the internship program process, including tracking interns and applicable school requirements, entering information into ADP, and sending notifications for arrivals and departures.
    • Track and process invoicing for recruitment agencies.
    • Liaise with building management regarding new hires and departures.
  • Administrative Support:
    • Create, organize, and maintain confidential filing systems for employee files.
    • Assist in the collection and monitoring of relevant HR documentation.
    • Provide administrative support to the HR team as needed, including calendar management, internal employee gatherings, and event planning.
    • Maintain all office location HR literature and ensure employment law posters are up to date.
    • Conduct internet research for projects as requested.
    • Complete employment verifications and unemployment claim paperwork as needed.
  • Benefits Administration:
    • Provide employees with general benefits support, including communicating with new hires on vacation allowance, benefits program, and general administration.
    • Assist in the open enrollment process.
Requirements:
  • Bachelor's degree in human resource management or a business-related area.
  • Minimum one to two years of HR-related experience and/or senior-level administrative experience dealing with highly confidential matters.
  • Excellent administrative skills, including good organization, proactive follow-up on ongoing projects, and attention to detail.
  • Ability to compose, proofread, and edit basic correspondence, email, employee announcements, and other communications as needed.
  • Stellar written and verbal communication skills.
  • Demonstrated judgment and ability to deal with confidential and sensitive matters effectively.
  • Excellent decision-making and problem-solving skills.
  • Ability to multitask and work in a fast-paced environment.
  • Computer proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and HRIS systems.
  • Professional, positive, and client-focused demeanor.
  • Demonstrated ability to respond to changing situations in a flexible manner and reprioritize accordingly to meet immediate needs.
  • Experience with ADP preferred, but not required.

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