Office Administrator

6 days ago


Irving, Texas, United States Diversified Maintenance Full time
Job Summary

We are seeking a highly organized and detail-oriented Operations Administrator to join our team at Diversified Maintenance. As a key member of our operations team, you will serve as a liaison between field operations and corporate support teams, providing administrative support and ensuring the success of our business units.

Key Responsibilities
  • Liaise with field operations teams and corporate support teams to ensure seamless communication and collaboration.
  • Provide administrative support to operations teams, including training managers in administrative responsibilities and preparing and processing background screenings, I-9 verifications, and payroll changes.
  • Support field management in recruiting and onboarding, ensuring all employee files are up-to-date and compliant with organizational and state law regulations.
  • Maintain work order log databases, change in contract databases, and account-billing information for accuracy and completion.
  • Process and code vendor invoices and recurring billing for approval and payment.
  • Ensure contract maintenance, including new accounts, terminations, changes, and purging.
  • Document customer concerns and follow through to ensure resolution.
  • Provide customer service support to customers and subcontractors.
Requirements
  • Two or more years of administration experience required.
  • High School Diploma required, Bachelor's degree or higher preferred.
  • Demonstrated experience in multitasking and prioritization.
  • Experience with Microsoft and Google products required.
  • Bilingual in English and Spanish is beneficial.

Diversified Maintenance Systems is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.


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