Service Coordinator

4 days ago


Maryland City, Maryland, United States Patuxent Roofing and Contracting LLC Full time
Job Summary

We are seeking a highly organized and detail-oriented Service Coordinator to join our team at Patuxent Roofing and Contracting LLC. As a Service Coordinator, you will play a vital role in ensuring the smooth operation of our office and supporting multiple teams with various administrative tasks and accounts receivable duties.

Key Responsibilities
  • Assist project managers and production managers with project coordination and pre-construction project administration.
  • Manage submittals, AIA billing preparation, Procore management, warranty submissions, subcontract issuance, scheduling, customer communication, daily job report review and filing, and dataforma job entry.
  • Perform heavy accounts receivable and collections responsibilities.
  • Assist sales and estimating teams with prequalification and bid submittals.
  • Support the service department with daily coordination and manage work orders and invoicing for service-related projects.
  • Collaborate with project managers to ensure jobs are running smoothly and assist with contract review and filing.
  • Provide historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
  • Assist with accounting functions such as payroll and billing.
Requirements
  • 1+ years of construction administrative experience.
  • 1+ years of Accounts Receivable experience.
  • Commercial roofing experience preferred.
  • Ability to speak Spanish preferred.
  • Notary.
  • Strong analytical and problem-solving skills.
  • Ability to work in a pressure environment and meet deadlines.
  • Proficient with Dataforma is ideal.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail.
  • Proficient with Microsoft Office Suite or related software.
Education and Experience

High School Diploma / GED

Physical Requirements

Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at a time.



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