Office Administrator

1 week ago


Livonia, Michigan, United States BEL Environmental Engineering LLC Full time
Job Description

We are seeking an experienced Office Administrator to support our administrative and financial operations.

Responsibilities
  • Support management with administrative tasks, ensuring smooth office operations.
  • Respond to business emails and phone calls, maintaining a professional correspondence.
  • Maintain inventory of office supplies, kitchen supplies, and restock items as required.
  • Distribute mail and deliveries, including dropping packages at designated locations.
  • Coordinate office events, meetings, and activities.
  • Perform general housekeeping tasks to maintain a clean and professional office environment.
Accounting Responsibilities
  • Assist with accounts payable and receivable, processing invoices and payments.
  • Scan and upload invoices and documents as necessary.
  • Reconcile monthly credit card statements and enter transactions.
  • Manage business vendors, setting up new vendors as needed.
  • Prepare and organize weekly payment runs for review.
Requirements

To be successful in this role, you will need:

  • A high school diploma or equivalent; associate or bachelor's degree preferred but not required.
  • Three (3) years+ previous experience as an Administrative Assistant, Accounting Assistant/Clerk or Office Admin Assistant.
  • Proficiency in MS Office (Word, Excel, Outlook).
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Strong organizational skills with the ability to multi-task.
  • Ability to work independently on assigned tasks as well as accept directions or given assignments.
  • Good communication skills, ability to work as part of a team, and follow instructions accurately.
  • Knowledge of basic bookkeeping procedures is a plus.
  • Experience with Deltek Ajera is preferred.
  • Experience in a consulting or engineering firm is preferred.

This position is currently accepting applications. Estimated salary: $45,000 - $60,000 per year, depending on location and experience.



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