Administrative Operations Manager
2 weeks ago
Company Overview:
Maxx Marketing, Inc. is a leading global brand in the toy industry, dedicated to fostering creativity and joy through innovative products. Our brand is synonymous with quality and imagination, offering a diverse range of toys that resonate with audiences worldwide.
Position Summary:
The Office Manager will be instrumental in providing essential back-office support for our North American operations while collaborating with international teams. This role is crucial for maintaining an organized and efficient workplace, ensuring that daily operations run smoothly. The position follows a hybrid work model, and we are seeking candidates located in the local area.
Key Responsibilities:
- Oversee human resources activities for the U.S. and Canadian offices, including recruitment, onboarding, and employee relations.
- Manage payroll and benefits administration, ensuring compliance with applicable regulations and timely processing.
- Work closely with management to create budgets, monitor spending, and conduct financial analysis.
- Coordinate with the finance team to ensure accurate financial reporting and expense tracking.
- Supervise facilities management, including maintenance coordination and safety compliance.
- Establish and enforce office policies, providing training and support to staff on adherence.
- Offer administrative assistance to management, including calendar management and meeting coordination.
- Engage with vendors and service providers to fulfill office needs, including contract negotiation and performance monitoring.
- Plan and organize staff events and travel logistics.
Compensation and Benefits:
We offer a comprehensive compensation package that includes a competitive salary based on experience, health benefits, retirement plans with company matching, paid time off, and performance bonuses.
Qualifications:
- Proven experience as an office manager in a small business setting is highly desirable.
- Strong multitasking abilities and project ownership skills.
- Excellent organizational, interpersonal, and time management capabilities.
- Outstanding written and verbal communication skills.
- Experience in HR support for both exempt and non-exempt staff.
- Strong financial understanding and attention to detail.
- Ability to thrive in a dynamic and fast-paced environment.
- Proficiency in Microsoft Word, Excel, and Outlook is required.
Application Instructions:
Interested candidates are encouraged to submit their resume along with a cover letter detailing their fit for this role. All applications will be treated with confidentiality. Maxx Marketing, Inc. is committed to equal employment opportunities for all individuals, regardless of race, religion, gender, national origin, age, disability, or any other legally protected status.
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