Senior Administrative Associate

2 weeks ago

Orlando, Florida, United States U.S. First Responders Association Full time

Position Title: Administrative Clerk III

Company: U.S. First Responders Association

GENERAL OVERVIEW: Under the guidance of the Records Supervisor, the Administrative Clerk III is responsible for executing a variety of advanced clerical functions that necessitate independent judgment and office expertise. The role encompasses standard clerical responsibilities such as typing, data entry, filing, and operating office machinery, alongside maintaining records and verifying the accuracy of various documents.

KEY RESPONSIBILITIES:

  • Maintain and organize various records, reports, and files.
  • Provide information to the public through various communication channels.
  • Process requests for reports, calculate associated fees, and manage financial transactions.
  • Ensure accurate cash handling and submit financial reports as required.
  • Prepare digital media for public dissemination.
  • Compile and process a variety of records and reports, ensuring compliance with relevant regulations.
  • Conduct research and liaise with appropriate entities to gather essential information.
  • Review reports for compliance with national and state reporting standards.
  • Perform database management tasks, including data entry and validation.
  • Draft and send invoices related to applicable fees.
  • Prepare documents for imaging and perform quality control checks.
  • Issue receipts for payments received for public records requests.
  • Interpret and apply relevant laws and regulations regarding public records.
  • Respond to inquiries from the public and various agencies.
  • Carry out additional duties as assigned.

ESSENTIAL SKILLS:

  • Effective communication skills, both verbal and written.
  • Proficient in the use of office equipment and technology.
  • Ability to maintain organized records and generate reports.
  • Strong understanding of office policies and procedures.
  • Capacity to learn and utilize computerized records management systems.
  • Ability to establish and maintain professional relationships.
  • Proficient typing skills with attention to detail.
  • Ability to retain and recall critical information.

MINIMUM REQUIREMENTS:

  • High school diploma or GED.
  • Four years of experience in clerical work, including typing and data entry.

LICENSE: A valid driver's license is required.

CERTIFICATION: May require certification in relevant systems within a specified timeframe.

ADDITIONAL NOTES: Candidates must pass a thorough background check and may be subject to additional requirements.

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