Administrative Coordinator

7 days ago


Bowling Green, Kentucky, United States Bowling Green State University Full time
Job Summary

We are seeking an experienced Administrative Assistant to provide high-level administrative support to the Director, Budget Administrator, and Coordinators of the physical and occupational therapy department at Bowling Green State University.

Key Responsibilities
  • Schedule meetings, secure meeting locations, and arrange teleconference capabilities.
  • Prepare agendas and distribute documents to relevant parties.
  • Attend department meetings and retreats, and draft meeting minutes.
  • Support college events and serve as a liaison to various university offices.
  • Manage correspondence, research, and respond to inquiries from students, staff, faculty, and the public.
  • Coordinate travel arrangements, resolve administrative issues, and maintain confidential personnel files.
  • Assist with faculty and staff hiring functions, and process invoices, check requests, and travel/expense reimbursements.
Requirements
  • One year of related experience required.
  • High school diploma or GED required.
  • Knowledge of CSS and HCM systems preferred.
Competencies
  • Basic mathematical skills.
  • Basic reading skills.
  • Ability to carry out verbal and written instructions.
  • Effective communication skills.
  • Detailed-oriented and highly accurate.
  • Ability to work in a changing environment.
  • Teamwork and collaboration skills.
  • Ability to interact with students, faculty, staff, and the public.
  • Computer skills, including MS Office, presentations, spreadsheets, and database entry/query.
  • Ability to query, run reports, and modify data in financial systems.
  • Document imaging systems, including scanning and filing documents.
  • Ability to operate computers and peripheral equipment.
  • Drafting office correspondence.

Deadline to apply: The search committee will review applications until the position is filled. For best consideration, applications should be provided by October 3, 2024.

Required documents to upload to application: Cover letter and resume.

Bowling Green State University is an Affirmative Action/Equal Opportunity Educator and Employer. We are committed to a multicultural environment and strongly encourage applications from women, minorities, veterans, and persons with disabilities.



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