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Financial Operations Manager

2 months ago

Boston, Massachusetts, United States JVS Boston Full time
Position: Financial Operations Manager Supervises: 3 Staff Reports to: Chief Financial Officer
FLSA: Exempt JVS is a non-profit, non-sectarian agency dedicated to empowering individuals from diverse backgrounds to secure employment and develop careers, while collaborating with employers to cultivate and retain effective workforces. JVS offers a comprehensive range of services, including adult education, skills training, job readiness preparation, job placement assistance, and access to post-secondary education. JVS supports employers in their quest for qualified candidates and in enhancing the skills of their existing workforce. JVS is deeply committed to fostering diversity and creating a workplace environment that values and respects employee differences and similarities. By nurturing a culture that embraces diversity and its strengths, JVS aims to better serve local communities and continue delivering high-quality services. POSITION OVERVIEW: The Financial Operations Manager will oversee all daily accounting functions for a budget of approximately $26 million. This role involves providing ongoing performance management, guidance, direction, and oversight to a team of three employees. The Financial Operations Manager will offer expert financial advice in areas such as internal and external financial reporting, financial planning, budgeting, and financial analysis, in addition to providing counsel on all financial activities. Responsibilities also include maintaining the journals and general ledgers of JVS. Furthermore, the Financial Operations Manager will act as a representative for operational matters with banking, investment, and other financial institutions. CORE COMPETENCIES: Supervision and Collaboration:
  • Responsible for managing and supervising three staff members, with functional oversight over accounting, accounts payable, accounts receivable, and payroll reconciliation.
  • Conduct year-end evaluations of staff and develop professional growth plans.
  • Oversee the hiring and onboarding processes for new direct reports and team members as necessary.
  • Provide training to stakeholders on financial processes, information, and updates.
Banking and Treasury:
  • Serve as the primary contact for both investment and banking relationships.
  • Manage daily funding and disbursement activities, forecast net cash positions, analyze bank transactions, and assess investment and borrowing activities.
Internal Controls: Maintain internal controls and safeguards for the agency, including:
  • Revenue receipt management.
  • Cost recording.
  • Program budgets and actual expenditures.
  • Grant expenditure oversight.
  • Selecting, designing, and overseeing software installations while managing vendor relationships.
  • Providing counsel and ensuring compliance with JVS Boston's financial standards and policies.
  • Managing the agency's credit card program and corporate purchasing accounts.
Internal and External Reporting:
  • Design, manage, and maintain the agency's financial fund accounting system, integrating it with other financial applications and agency databases.
  • Develop, implement, and maintain a system for reporting relevant quantitative operating information to management.
  • Prepare financial packages for the Board and Budget & Finance Committee, as well as funders as appropriate.
  • Compile executive summaries and operational reports comparing budgeted versus actual results, providing interpretive follow-up with responsible staff.
  • Generate reports and schedules as required for the annual audited financial package and associated filings, in coordination with the contract CPA firm.
  • Project cash flow effectively.
Planning/Organizing:
  • Develop, automate, and document systems, policies, procedures, and internal controls to ensure compliance with accounting standards and enhance efficiencies.
  • Integrate budgeting and forecasting into accounting and control systems, along with related reporting as appropriate.
  • Collaborate with senior leadership, People & Culture (P&C), organizational operations, and information technology (IT) staff to enhance and better integrate finance, P&C, operations, and IT functions.
Analysis:
  • Analyze functional spending and operating costs in relation to industry-specific ratios and metrics.
  • Provide analytical support, analysis, and presentations as needed.
  • Assist the CFO in engaging the Board's Budget & Finance and other committees regarding financial operations issues and trends.
MINIMUM QUALIFICATIONS:
  • Bachelor's degree in Accounting or a related field; CPA/MBA preferred. Exceptional accounting skills are essential.
  • A minimum of 7 years of progressive accounting experience in a nonprofit organization, with specific expertise in nonprofit revenue recognition, statement production, and compliance.
  • At least 2 years of direct supervisory experience.
  • Proficiency in nonprofit fund accounting systems.
  • Strong working knowledge of Microsoft Office, particularly Intermediate/Advanced Excel.
  • Self-motivated with the ability to prioritize and manage multiple deadlines and projects.
  • Capability to troubleshoot, design, implement, and manage systems that contribute to an efficient working environment.
  • Meticulous attention to detail, with excellent analytical, problem-solving, verbal, and written communication skills.
  • Able to work effectively with the Board of Directors, senior staff, volunteers, and peers.
  • Creative, results-oriented, and energetic, with the ability to work independently and collaboratively in a team environment.

EEO StatementJVS is an employment at-will organization and an equal opportunity employer committed to maintaining a work and learning environment free from discrimination on the basis of sex, race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information, or disability, as defined and required by state and federal laws. Additionally, JVS prohibits retaliation against an applicant or employee for engaging in protected activity under the statutes prohibiting discrimination in the workplace.

About JVS Boston:

Jewish Vocational Service (JVS) is a non-profit, non-sectarian agency that is one of the largest providers of workforce development services in Greater Boston. Our mission is to empower individuals from diverse communities to overcome barriers to employment and begin building careers while establishing partnerships with employers to hire and train productive workforces.