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Administrative Support Specialist

2 months ago

Louisville Kentucky, United States NIMBUS Full time
About the Role

NIMBUS is seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our senior leaders.

Key Responsibilities
  • Provide day-to-day administrative support to the CEO and Managing Partner, including maintaining contact files, preparing and processing internal communications, managing calendars, and coordinating travel arrangements.
  • Assist with event organization and planning, including arranging detailed travel plans and itineraries.
  • Prepare and edit communication correspondence, presentations, and other documents.
  • File and retrieve documents and reference materials.
  • Coordinate with other departments as requested.
  • Answer incoming telephone calls and forward calls/messages to the appropriate person.
Requirements
  • Bachelor's degree (preferred, but not required).
  • At least 3 years of experience as an executive, administrative, or operations assistant.
  • Polished and professional written and oral communication skills.
  • Experience handling busy calendars for multiple executives.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Strong organizational and time management skills.
  • Ability to maintain confidentiality and handle sensitive information.
Benefits
  • Health Care Plan (Medical, Dental & Vision).
  • Retirement Plan (401k, IRA).
  • Paid Time Off (Vacation, Sick & Public Holidays).
  • Family Leave (Maternity, Paternity).