Administrative Coordinator

2 days ago

St Petersburg, United States Raymond James Financial Incorporated Full time
Job Summary:

As an Administrative Assistant at Raymond James Financial Incorporated, you will provide a wide range of administrative and staff support services to a manager or group of managers within an assigned functional area. This role requires intermediate skills obtained through experience and training, and you will be responsible for performing routine tasks and receiving general guidance and direction to perform non-routine tasks with limited decision-making responsibility.

Key Responsibilities:
  • Coordinate and perform a range of staff and/or operational support activities for a manager or group of managers in an assigned functional area.
  • Serve as a liaison with other functional areas, external customers, and vendors in the resolution of routine administrative and operational problems.
  • Provide administrative support, including answering telephones, assisting visitors, and resolving and/or referring a range of administrative problems and inquiries.
  • Compose and edit correspondence and/or memoranda from dictation, verbal direction, or from knowledge of established policies.
  • Prepare, transcribe, compose, type, edit, and distribute agendas and minutes of meetings.
  • Schedule and coordinate meetings, events, interviews, appointments, and/or other similar activities, which may include coordinating travel and lodging arrangements.
  • Prepare or assist in preparing scheduled and/or ad hoc statistical and narrative reports by performing basic information gathering and analysis, as specifically directed.
  • Establish, maintain, and update files, databases, records, and/or other documents.
  • Develop and maintain data and perform routine analyses and calculations involved in preparing recurring internal reports.
  • Sort, screen, review, and distribute incoming and outgoing mail and prepare timely responses to a variety of routine written inquiries.
  • Requisition supplies, printing, maintenance, and other services.
  • Maintain currency in modern office management methods and techniques.
  • Operate standard office equipment and use required software applications.
Qualifications:
  • Intermediate level concepts, principles, and practices of providing administrative support.
  • Fundamental investment concepts, practices, and procedures used in the securities industry.
  • Basic principles of banking and finance and securities industry operations.
  • Intermediate level terminology of financial markets and products.
  • Performing a range of staff and/or operational support activities for a manager or group of managers.
  • Answering telephones and assisting visitors.
  • Prepare, transcribing, composing, typing, editing correspondence, agendas, and minutes and other documents.
  • Scheduling and coordinating meetings, events, interviews, and appointments.
  • Preparing reports.
  • Gathering and analyzing basic information.
  • Establishing and maintaining files, databases, and other records.
  • Performing routine analyses and calculations involved in preparing reports.
  • Sorting, screening, and distributing mail.
  • Operating standard office equipment and using required software applications.
  • Maintain currency in modern office management methods and techniques.
  • Read, comprehend, and apply business-related information.
  • Organize, manage, and track multiple detailed tasks and assignments with frequently changing priorities in a fast-paced work environment.
  • Communicate effectively, both orally and in writing.
  • Work collaboratively within a team environment.
  • Provide a high level of customer service.
  • Establish and maintain effective working relationships.
Educational/Previous Experience Requirements:
  • High School diploma with a minimum of one (1) year of general administrative support experience required.
  • Any equivalent combination of experience, education, and/or training approved by Human Resources.
Licenses/Certifications:
  • None required.
Raymond James Guiding Behaviors:

At Raymond James Financial Incorporated, our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence, and a conservative, long-term view.

  • Grow professionally and inspire others to do the same.
  • Work with and through others to achieve desired outcomes.
  • Make prompt, pragmatic choices and act with the client in mind.
  • Take ownership and hold themselves and others accountable for delivering results that matter.
  • Contribute to the continuous evolution of the firm.

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