Administrative Coordinator

2 weeks ago

Huntersville, North Carolina, United States Microban International Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Microban International. The successful candidate will provide comprehensive administrative support to our T&I laboratories, focusing on procurement, relationship management, and timely ordering of lab supplies.

Key Responsibilities
  • Oversee the full procurement cycle, managing vendor relationships, processing purchase requisitions, and ensuring timely orders of lab supplies and services.
  • Organize and maintain both physical and digital records, including technical articles, purchase requisitions, orders, invoices, receipts, sales orders, test sample submissions, customer reports, and other essential documents.
  • Oversee the Laboratory Information Management System (LIMS) database by generating periodic T&I reports, entering and updating account information, and supporting the LIMS Database Administrator with data maintenance and query execution.
  • Prepare and label envelopes for sample storage, file sample retains, and dispose of expired samples following Standard Operating Procedures (SOP).
  • Provide documentation and reporting for ISO 17025 accreditation, generate and submit test service quotes, email test reports to customers, and maintain both electronic and hardcopy records of test requests and reports.
  • Schedule and coordinate meetings and events, including web and video conferences, manage meeting logistics, and facilitate communication with internal and external teams.
Requirements

To perform this job successfully, the ideal candidate will have an Associate's degree or equivalent from a two-year college or technical school and three to five years of related experience and/or training. Prior experience supporting multiple managers is desirable, but not required.

The successful candidate will be proficient in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and the ability to conduct Internet searches. The position also requires proficiency in Microsoft D365 and LIMS (Laboratory Information Management System). Training will be provided in these systems.

Skills and Abilities

The ideal candidate will have excellent organization skills, follow-up and attention to detail; excellent interpersonal skills and excellent verbal and written communication skills; the ability to organize and prioritize work assignments; ability to multi-task and manage work flow to ensure work is accomplished effectively, efficiently, and within deadlines; ability to maintain a high level of productivity with minimal supervision while managing competing priorities and demands; must be proactive, responsive and flexible to changing organizational needs; must be discrete and have the ability to handle and maintain confidential and sensitive information.

Microban International is committed to providing equal employment opportunities to qualified individuals with disabilities. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

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