Payroll Administrator

1 day ago


Eden, North Carolina, United States PRS Holdings Inc. Full time
Job Summary

We are seeking an experienced Payroll Administrator to join our team at PRS Holdings Inc. The successful candidate will be responsible for the day-to-day activities associated with payroll and certified payroll, ensuring timely and accurate processing of weekly payroll.

Key Responsibilities
  • Audit automated and manual timecards for payroll processing
  • Export and import timecard information from timecard software into payroll software
  • Calculate hours, tax withholdings, deductions, bonuses, and union fringes
  • Create and process electronic payroll files for submission to generate direct deposits and payroll checks
  • Review and enter labor allocations reported on timecards
  • Prepare termination and check adjustments
  • Handle employee inquiries regarding payroll checks or deductions on their paychecks
  • Coordinate with the HR department to ensure correct employee data is on file
  • Process and complete all required project documentation to ensure compliance with Federal, State, and local prevailing wage laws
  • Ensure all contractual obligations relating to certified payroll, including responding to auditor's or compliance officer's questions, and submitting the requested documents as necessary, are handled in a timely manner
  • Coordinate weekly submission of certified payroll reports
  • Work with customer compliance officers to resolve questions and submission of errors as they arise, in a timely manner
  • Submit and/or upload compliance documentation into the project specified payroll tracking system (e.g. LCPtracker, or other similar agencies)
  • Coordinate and interface with both internal and external customers, as necessary, to ensure compliance on all company jobs; including but not limited to customers, general contractors, subcontractors, government agencies, labor unions, and other company employees
  • Review new job startup packages for certified payroll or prevailing wage requirements
  • Work with project managers and customer compliance officers to ensure that all job startups and/or subcontractor startup paperwork is completed and submitted timely and accurately prior to the job start date
  • Perform reporting, filing, maintenance, and/or data entry of certified payroll compliance related documentation
  • Prepare communications, such as memos, emails, invoices, reports, and other correspondence
  • Work with Operations and management to resolve any escalated issues
  • Ensure all A/R issues are handled immediately to avoid money being held up
  • Review and process all tiered subcontractor certified payroll documentation in a timely manner to avoid money being held
  • Match vendor invoices to purchase orders
  • Send copies of invoices to appropriate department for review and approval
  • Enter invoices into accounting software ensuring proper coding, approve and pay invoices
  • Communicate with other offices and vendors to clear problems that arise and ensure invoices are paid within a timely manner
  • Organize and maintain A/P records
  • Assist with audits, both internal and external, by handling all accounts payable related requests
  • Obtain vendor statements and reconcile open payables with their open receivable statement
  • Other duties as assigned


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