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Event Coordination Associate

2 months ago

Miami, Florida, United States CGC Group Inc. Full time
Scheduling Coordinator at CGC Group Inc.

The Scheduling Coordinator at CGC Group Inc. plays a vital role in the effective management of schedules, appointments, and events within the organization. This position requires collaboration with both internal teams and external partners, focusing on optimizing resource distribution and ensuring seamless operational flow. The role is designed as a temporary position to support the organization during peak periods.

Key Responsibilities:

  • Creating and overseeing schedules for meetings, appointments, and events.
  • Working alongside various departments to enhance resource efficiency.
  • Modifying schedules as necessary to address changes and unforeseen circumstances.
  • Engaging with clients and team members to arrange appointments effectively.
  • Providing timely updates and information regarding scheduling and any changes.
  • Addressing scheduling conflicts and proposing effective solutions.
  • Maximizing resource allocation, including personnel, meeting spaces, and equipment.
  • Collaborating with different teams to ensure all necessary resources are available.
  • Maintaining precise records of appointments and schedules.
  • Utilizing scheduling tools to improve operational processes.
  • Delivering exceptional service to clients and internal stakeholders.
  • Assisting clients with appointment scheduling and responding to inquiries.
  • Generating and distributing schedules, reports, and relevant documentation.
  • Keeping thorough records of appointments and any adjustments made.
  • Quickly identifying and resolving scheduling conflicts.
  • Working with team members to navigate logistical challenges.

Qualifications:

  • At least 2 years of experience in scheduling, coordination, or logistics.
  • Experience in the hospitality industry is preferred.
  • Proficiency in both English and Spanish is a plus.
  • Skilled in Microsoft Outlook, Word, and Excel.
  • An associate degree is advantageous.
  • Excellent written and verbal communication abilities.
  • Capability to manage multiple tasks and prioritize effectively in a dynamic environment.
  • Strong interpersonal skills and effective communication capabilities.
  • Availability for temporary employment is required.

Compensation: $20-$23 per hour, with weekly payments.

Benefits: Dental, Vision, Short-Term and/or Long-Term Disability, Voluntary Life & AD&D, Accident, Critical Illness, Hospital Indemnity, Health Advocate EAP, Health Equity Commuter Benefits, and ZayZoon.

CGC Group Inc. is committed to equal employment opportunities and does not discriminate based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.