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Administrative Coordinator

2 months ago

Bloomfield, New Jersey, United States Kitchen Tune-Up Bloomfield Montclair Full time
Job Overview

Kitchen Tune-Up Bloomfield Montclair is in search of a dedicated Executive Assistant & Project Coordinator to enhance our thriving kitchen remodeling operations. We are looking for professionals who are eager to develop their skills and pursue a stable career in a supportive environment.

This essential team member will manage all communications, client interactions, and support tasks for our dynamic team.

Key Responsibilities:
  • Maintain precise records utilizing CRM software.
  • Assist with project management and collaborate with the franchise owner to prepare and organize documentation for project records.
  • Monitor and schedule project timelines effectively.
  • Place and submit orders from suppliers as needed.
  • Collaborate efficiently with team members.
  • Handle incoming calls and walk-ins, ensuring accurate input and tracking of prospects and client information in our CRM.
  • Inspect orders upon arrival for accuracy and damage, sign for deliveries, and provide assistance to the Project Manager and other team members.
  • Order and prepare gifts for clients to enhance their experience.
  • Support project teams with job cost accounting, reporting, billing, and adherence to best practice processes and compliance standards.
  • Maintain relationships with consultants, vendors, and contractors, providing support during the onboarding process.
  • Assist the general manager as required.
Qualifications:
  • Experience in construction or remodeling project coordination.
  • Proficient in computer and smartphone applications.
  • Skilled in Microsoft Office Suite, including Word, Excel, and Outlook.
  • Highly motivated and reliable.
  • Organized with a keen attention to detail.
  • Resourceful and open to learning new software.
  • Able to prioritize tasks and thrive in a fast-paced environment.
  • Excellent written and verbal communication abilities.
Ideal Candidates:
  • Possess a strong attention to detail and exhibit an optimistic, enthusiastic, and friendly demeanor.
  • Are innovative thinkers who enjoy unconventional approaches and creative tasks.
  • Experience with buildertrend is preferred.

If you take pride in your work and wish to contribute to a growing local company that values your expertise, this position offers a permanent, year-round opportunity with comprehensive training.

Why Choose Kitchen Tune-Up?

We provide extensive training and competitive compensation for individuals committed to following established processes, maintaining a sharp focus on detail, exceeding client expectations, and working diligently. Ongoing training and growth opportunities are available for those interested.