Administrative Assistant

2 days ago

Bloomfield, New Mexico, United States City of Bloomfield Full time
Job Summary

We are seeking a highly skilled and organized Administrative Assistant to join our team at the City of Bloomfield. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our organization.

Key Responsibilities
  • Assist in research and identifying available government and private funding opportunities, maintaining knowledge of proper protocols and guidelines.
  • Generate revenues for City programs and services through submission of researched, well-written, and well-documented fund-raising proposals.
  • Assist in writing reports to City, government, and other funders of the City, creating and maintaining funding calendar activities.
  • Maintain communication on progress of obtained grants with Founders and executive staff.
  • Serve as a liaison between City of Bloomfield and all funding agencies or organizations.
  • Assist the Public Works Projects Coordinator in various functions related to public works projects and operations, project management, meetings, and other duties as assigned.
  • Perform complex administrative support duties, preparing correspondence, memos, and related communications for executive personnel.
  • Maintain calendar, schedules, and coordinates meetings and appointments, including travel arrangements.
  • Operate complex telephone and paging communications equipment, receives, responds to incoming telephone calls, and writes and delivers messages to personnel.
  • Assist with various departmental operations, i.e., preparing and processing purchase orders, prepares paving invoices, and monitors paving agreements.
Requirements
  • Graduation from high school or GED, plus one year of specialized training in general office practices and procedures, PC operation, and various software applications.
  • Four years of responsible experience related to above duties, one year of which is preferred at the executive assistant level.
  • Working knowledge of general office maintenance and practices, computer accounting applications, and various software financial programs.
  • Ability to communicate effectively, verbally and in writing, work independently, and maintain strict confidentiality related to sensitive administrative information.
Work Environment

The incumbent performs in a typical office setting with appropriate climate controls. Tasks require variety of physical activities, not generally involving muscular strain, but do require frequent walking, standing, stooping, sitting, reaching, talking, hearing, and seeing.

Common eye, hand, and finger dexterity required for many tasks. Mental application utilizes memory for details, verbal instructions, emotional stability, discriminating thinking, and guided problem solving.

Equal Opportunity Employer

The City of Bloomfield is an equal opportunity employer and welcomes applications from diverse candidates.

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