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Administrative Coordinator for Educational Initiatives

2 months ago

Washington, Washington, D.C., United States Dexis Consulting Group Full time
Job Overview

Dexis Consulting Group is a professional services organization dedicated to addressing critical social issues in intricate environments, contributing to a more secure and thriving global community.

At Dexis, we prioritize diversity, equity, and inclusion, fostering a safe atmosphere where varied backgrounds are celebrated, and every individual is treated with dignity and respect. We value the unique experiences that each person contributes, regardless of their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status, or family status.

Our corporate culture is built on inclusiveness, fairness, and trust. We provide the necessary resources and mentorship for success, encouraging creativity and innovation.

The Bureau for Inclusive Growth, Partnerships, and Innovation (IPI) is committed to enhancing USAID's mission to eliminate economic and social disparities and to improve the effectiveness of development aid through innovative strategies and diverse collaborations. This Bureau adopts a systems approach to deliver advanced technical assistance to various Missions and Agency components, focusing on longstanding and emerging priorities such as digital development, localization, non-traditional partnerships, gender equality, and educational and economic opportunities for all.

The USAID Center for Education aims to fulfill the vision of the USAID Education Policy, ensuring that education systems in partner countries empower all children and youth to acquire the necessary skills and knowledge to contribute productively to society. This vision is applicable across various contexts, including stable and crisis-affected environments, as well as formal and informal educational settings.

The Evidence & Learning (E&L) division plays a pivotal role in advancing the education sector and the Agency's mission by:

  • Identifying and addressing significant barriers and opportunities.
  • Generating, curating, and disseminating evidence and knowledge.
  • Translating evidence and knowledge into actionable learning.
  • Leveraging learning to drive programmatic change.
Position Summary

Dexis Consulting Group is seeking an Administrative Coordinator who will be integrated within the USAID Center for Education, Bureau for Inclusive Growth, Partnerships, and Innovation. The Coordinator will deliver essential administrative, programmatic, and operational support to facilitate the Center's functions, which support global education development initiatives through the Education Support Initiative 2 (ESI 2) institutional support contract. The Coordinator will collaborate closely with the Center's Leadership Team and primarily with the E&L Division Lead to assist in various activities that ensure the division and the Center remain aligned with their mission.

This full-time role is primarily based in the Washington, D.C. area, requiring onsite presence three days a week.

Key Responsibilities
  • Administrative and Program Support
    • Provide administrative, basic accounting, and workflow management assistance to E&L staff.
    • Coordinate scheduling and logistical support for E&L staff.
    • Ensure the smooth operation of external and internal meetings and conference calls by managing invites, organizing logistics, preparing materials, documenting minutes and actions, coordinating follow-ups, and booking facilities.
    • Assist in preparing meeting materials, including data collection and assembly.
    • Track follow-up actions from meeting outcomes and communications.
    • Coordinate travel arrangements for staff, including flights, accommodations, and necessary clearances.
    • Maintain updated contact lists and activity records.
  • Knowledge Management and Communication
    • Maintain comprehensive electronic files to ensure accessibility for colleagues.
    • Develop trackers and tables for planning and monitoring tasks, project milestones, and responsibilities.
    • Create visual communication materials for regular and ad hoc reporting and presentations.
    • Collaborate with colleagues to produce online and print communications materials to inform stakeholders of USAID's initiatives and achievements.
    • Track documents through various stages of development.
    • Assist in planning events, including conferences, training sessions, and delegations.
  • Technical Support and Reporting
    • Support E&L staff in completing various tasks, providing administrative and technical assistance as needed.
    • Work with the Division Lead to ensure effective workflow management and staff engagement in division-wide tasks and meetings.
    • Collaborate with partners and researchers to develop content for promotional materials for internal and external events.
    • Contribute to USAID Education's social media presence and blogs.
    • Prepare leadership for events and speaking engagements by developing relevant materials.
    • Prepare content for professional development opportunities for USAID staff.
    • Assist in compiling and tracking Operational Plan and Performance Plan and Report data.
    • Conduct research and contribute to technical documents for reports and briefings.
    • Provide project management support, including budget tracking and records management.
Qualifications
  • Bachelor's degree with a minimum of one year of relevant experience.
  • Ability to obtain and maintain a SECRET level security clearance.
  • Experience in providing high-quality support to dynamic teams.
  • Exceptional organizational, analytical, and problem-solving skills; detail-oriented with the ability to multitask and prioritize effectively.
  • Strong interpersonal and communication skills.
  • Excellent writing, editing, and research capabilities.
  • Ability to work independently and proactively, adapting to changing priorities.
  • Interest in international development and education, with a commitment to enhancing educational outcomes.
  • Experience in monitoring, evaluation, and learning is a plus.
  • Proficiency in Google Workspace and Microsoft Office.

Dexis offers a competitive compensation package, with a salary range for this position between $51,000 and $62,000 USD.

As a Dexis employee, you will be challenged, empowered, and supported in your professional journey. Our motto is "find a way or make a way" — embodying our commitment to excellence.

Dexis is an Equal Opportunity Employer, committed to diversity and inclusion in the workplace.