Facilities Operations Specialist
1 week ago
Job Title: Facilities Operations Specialist
Location: Salt Lake City, Utah
Industry: Professional Services
Compensation: $55,000-$65,000
About the Organization:
Our client, a prominent entity in the professional services sector, is in search of a committed Facilities Operations Specialist to enhance their Digital and Delivery Services, alongside general Facilities operations. They prioritize delivering exceptional service and nurturing a collaborative workplace culture.
Position Overview:
The Facilities Operations Specialist will play a vital role in overseeing mail distribution, courier services, and office supply management. This position requires assistance with office configurations, conference room setups, and addressing digital service inquiries. The successful candidate will demonstrate strong multitasking abilities, possess excellent communication skills, and manage a variety of administrative responsibilities with accuracy.
Key Responsibilities:
- Mail and Package Handling: Receive, categorize, and distribute incoming mail and packages; efficiently manage outgoing mail and courier services.
- Courier Management: Organize and monitor courier deliveries and shipments; handle all associated documentation.
- Supply Management: Oversee and replenish supplies in departmental areas; maintain inventory and ensure sufficient stock levels.
- Documentation: Precisely record billing details and maintain reports, logs, and other pertinent documentation.
- Office Relocations and Set-ups: Assist with the movement of office spaces, prepare for new arrivals, and arrange conference rooms.
- Visitor Coordination: Act as the primary liaison for visitors; create identification badges and ensure a professional environment.
- Digital Equipment Management: Operate and oversee production printers, scanners, and other digital devices; manage print and scan projects and conduct quality assessments.
- Team Collaboration: Collaborate with IT, Conference Services, and other departments to coordinate events and manage facilities-related tasks.
- Document Oversight: Update and maintain documents related to repairs, utilities, permits, and maintenance activities.
Qualifications:
- Experience: Minimum of 2 years in a customer service capacity, ideally within a professional services or legal environment.
- Skills: Exceptional communication skills, strong customer service focus, organizational capabilities, and the ability to perform under pressure.
- Technical Proficiency: Familiarity with MS Office Suite, document management systems, and internet applications. A typing speed of 40+ wpm is required.
- Education: A Bachelor's degree is preferred or an equivalent combination of education and experience.
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