Budget Manager

2 weeks ago

Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Summary:
As a Budget Manager with the Texas Department of Aging & Disability Services, you will play a critical role in administering the daily operations and activities of the Office of Finance, Budget. This senior-level position involves establishing goals and objectives, developing guidelines, procedures, and policies, and coordinating and evaluating business function, division, or department activities. You will also develop and evaluate budget requests, monitor budget expenditures, and supervise the work of others. This position requires a high level of initiative and independent judgment, with considerable latitude for the use of discretion and professional expertise.

Key Responsibilities:
• Manage day-to-day activities of staff within a large and/or highly complex business function(s), division(s), or department(s).
• Plan, assign, and supervise the daily activities of professional staff with responsibilities for the development, monitoring, and modifications assigned program budget areas. Establish goals and standards for the team and develop measurement tools for determining progress for meeting goals/standards. Tracks, monitors, and reports on staff workload to Director and leadership. Recruits, hires, coaches, and counsels employees. Performs other HR functions.
• Oversees the allocation of resources to achieve timely outcomes and measurable goals; monitors and evaluates the effectiveness and efficiency of staffing levels.
• Establishes goals and objectives; develops and approves schedules, priorities, and standards for achieving goals; and manages evaluation activities.
• Monitors compliance with policies and procedures; and provides input or approves new policies and procedures.
• Develops and implements techniques for evaluating business function, division, or department activities.
• Develops and evaluates budget requests, monitors budget, encumbrances, and expenditures, and makes adjustments as necessary.
• Prepares management and productivity reports; and reviews and approves documents and reports developed by employees to ensure professional quality and appearance, appropriate content, consistency, and responsiveness.
• Identifies areas of needed change and makes recommendations to improve operations.
• May manage multiple business functions and provide oversight to associated staff.
• Oversees the preparation and development of budget requests.
• Ensures cost models are aligned with proposed and enacted legislation and tracks/estimates costs, including the impact on cash flow and method of finance (general revenue, federal, and other funds).
• Monitors, reviews, and analyzes operating budgets and methods of finance to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and appropriate use of funds.
• Provides consultative services and technical assistance in monitoring, reviewing, and analyzing expenditure patterns and trends to determine potential for reallocation, realignment, or adjustments to accomplish programmatic requirements.
• Reviews financial statistics and reports related to program operations.
• Oversees the preparation of and reviews/analyzes financial reports related to funds, reimbursements, fees, appropriated receipts, and other fund areas as assigned for review by management.
• Oversees the verification, review, and analysis of source documents and data; reviews analysis of trends and variances and tests for reasonableness, identifies any unusual financial activity.
• Oversees the research, analysis, and preparation of charts and reports related to internal/external non-routine requests as required.
• Recommends improvements to the efficient utilization of funding and staff; improvement of management accountability; and efficient means to achieve program objectives. Uses Microsoft Access/Excel/Word, and CAPPS to perform essential job functions.
• Oversees the implementation of changes resulting from new legislation.
• Reviews and evaluates the impact of proposed federal and state laws on program objectives.
• Oversees the preparation and development of the legislative appropriation requests (LAR) and of the fiscal note process during legislative session. Reviews draft appropriation requests; makes necessary revisions for accuracy and conformance with instructions; and assembles into five-year budgetary schedules to include Strategy Requests, Sub-strategy Requests, Exceptional Item Requests, and Federal Funds Supporting Schedules. Prepares, reviews, and analyzes cost estimates and fiscal notes for proposed legislation.
• Provides input, technical assistance, and guidance to internal and external stakeholders as needed. Monitors proposed state rules and federal regulations, analyzes impacts to the agency, and assists with development of responses for executive management, legislative staff, provider associations, and federal agency partners. Represents the Office of Finance at meetings, hearings, conferences, panels, and committees, including inter-agency, cross-agency, stakeholder, and provider meetings.
Requirements:
• Knowledge of state government accounting and budget processes and procedures.
• Knowledge of the State of Texas legislative processes and procedures.
• Skill in analyzing financial data. Skill in written and oral communications.
• Skills in computer software with preference given for experience with CAPPS, and other state/governmental financial or human resources applications.
• Ability to establish goals and objectives.
• Ability to identify problems, evaluate alternatives, and implement effective solutions.
• Ability to develop and evaluate administrative policies and procedures.
• Ability to explain policies and procedures to others.
• Ability to analyze detailed and complex financial data.
• Ability to prepare concise reports.
• Ability to train others.
• Ability to plan, assign, and/or supervise the work of others.
• Ability to work under limited supervision, with considerable latitude for the use of initiative and independent judgment.

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