Budget Analyst IV

6 days ago

Austin, Texas, United States Dept of Family & Protectve Svc Full time
Job Description:

As a Budget Analyst IV with the Department of Family and Protective Services, you will play a critical role in assisting with the planning, organizing, coordinating, and evaluating of budgetary activities and performance measures. This position involves working under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

Key Responsibilities:
  • Assist with the development, implementation, and maintenance of program budgets for Adult Protective Services.
  • Collaborate with budget staff to develop and maintain Organizational Budgets, Legislative Appropriations Request (LAR), Fiscal Notes, Monthly Financial Report (MFR), and the Annual Operating Plans for these programs.
  • Prepare and coordinate budget briefings to the Budget Manager, Agency Budget Director, Chief Financial Officer (CFO), and Program and Executive Management.
  • Develop, monitor, track, and report on key performance measures and census management.
  • Prepare management reports, analyses, correspondence, and other related materials to keep management informed.
  • Respond to issues/problems.
  • Conduct monthly, quarterly, and annual budgetary meetings with various executive level staff.
Essential Job Functions:
  • Attend work on a regular and predictable schedule in accordance with agency leave policy and perform other duties as assigned.
  • Coordinate budgeting procedures to ensure efficient and effective monitoring of funding levels and expenditures.
  • Participate in the preparation of budgetary adjustments and reporting, including but not limited to the monthly financial report, program and divisional monitoring reports, and other ad-hoc reporting.
  • Interpret/clarify financial and budget policies and procedures to agency staff.
  • Develop and evaluate performance and workload measures associated with designated DFPS strategies to ensure accurate and appropriate reporting to the Legislative Budget Board and other entities.
  • Analyze financial resources needed to meet performance measure targets.
  • Examine operating budgets to determine whether funds have been appropriately allocated by providing advice and assistance on financial planning and management, ways to better utilize funds and staff, improvement in management accountability, and efficient means to reach program objectives.
  • Initiate budget adjustments when there is a need to revise allocations.
  • Analyze agency expenditures and program trends to prepare legislative appropriations requests, fiscal notes, requests for federal funding, and agency budget instructions.
  • Prepare budgets to provide management with expenditure data, trends, and recommendations.
  • Participate with the development and loading of monthly budget projections, in accordance with established guidelines.
  • Participate in the preparation of Monthly Financial Report as assigned.
  • Prepare ad-hoc reports requested by management, program and budget staff.
  • Prepare operating budgets.
  • Monitor, review, and analyze operating budgets to ensure budgeted amounts are aligned to appropriated amounts, funds have been appropriately allocated, and the use of funds is appropriate.
  • Reconcile federal grant awards amounts by federal fiscal year to budget amount.
  • Maintain and ensure documentation to support appropriations and adjustments (such as approved letters, contracts and grants awards notifications) are updated timely and stored in an organized fashion.
  • Prepare reports on performance measures.
  • Participate with the development and production of monthly and ad-hoc budget and statistical reports illustrating FTE levels, salary, travel, overhead, and cost pool, for actual expenses and projected trends.
  • Reviews financial and operating budget reports for accuracy, and identifies areas in which more appropriate use of funds can be made.
  • Ensures that funds are available and that items being ordered meet established agency guidelines, and that the cost pool items ordered are included in the approved Cost Pool Core List.
  • Provides ongoing budget management to ensure financial resources are allocated in the most efficient manner to best support services and expenditures are maintained within approved levels.
  • Studies and develops budget formulas for appropriations requests.
  • Assists in the analysis of expenditure patterns and cost drivers, and in making recommendations on the use of funds.
  • Performs budget liaison functions with designated agency programs and leadership staff.
  • Performs related work as assigned.
Knowledge, Skills, and Abilities:
  • Knowledge of state budget procedures and processes.
  • Knowledge of local, state, and federal laws and regulations relevant to program area.
  • Knowledge of legislative appropriations request and annual operating budget process.
  • Knowledge of agency organizational structure.
  • Knowledge of agency programs.
  • Knowledge of the Microsoft Excel, Word, Access, PeopleSoft, CAPPS HR, USAS and/or other financial software.
  • Skill in analyzing financial data.
  • Skill in written and oral communications.
  • Skill in use of a networked computer and software.
  • Ability to work independently with limited supervision.
  • Ability to manage program activities.
  • Ability to prioritize assignments and meet work deadlines.
  • Ability to identify problems, evaluate alternatives, and implement effective solutions.
  • Ability to coordinate gathering and analyzing detailed and complex financial data.
  • Ability to prepare clear, concise and accurate financial reports and schedules.
  • Ability to communicate effectively verbally and in writing.
Registration or Licensure Requirements:

None

Initial Selection Criteria:
  • Experience in budget preparation and analysis, in financial management, in fiscal policymaking, and/or in performance measurement reporting work.
  • Experience in communicating effectively verbally and in writing and following oral and written instructions.
  • Graduation from an accredited four-year college or university with major coursework in accounting, finance, business administration, public administration, or a related field is generally preferred.

Education and experience may be substituted for one another.

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