Acquisition Manager III

1 week ago

Austin, Texas, United States TEXAS HISTORICAL COMMISSION Full time

Organization: Texas Historical Commission

Primary Location: Texas-Austin

Job Category: Business and Financial Operations

Employee Status: Regular

Schedule: Full-time (Standard Hours Per Week: 40.00)

Salary: $4,000.00 (Monthly)

Number of Openings: 1

Overtime Status: Exempt

Job Objective: Engage in advanced purchasing and procurement activities for the Administration Division at the Texas Historical Commission (THC). Responsibilities include acquiring commodities, equipment, and services in accordance with established guidelines, regulations, and laws. Operate under general supervision, exercising moderate discretion and independent judgment.

Essential Duties:

  • Process requisitions and procure merchandise, supplies, and equipment, including initiating and approving emergency purchases while adhering to guidelines and regulations.
  • Manage procurement card (ProCard) transactions.
  • Prepare and evaluate bids and orders to ensure accuracy and compliance with specifications.
  • Analyze and tabulate bids to identify the most advantageous offers for procurement.
  • Coordinate and disseminate bid invitations to potential vendors.
  • Ensure compliance with legal and regulatory purchasing requirements.
  • Monitor contractor performance and assist in resolving procurement-related issues.
  • Oversee the receipt, storage, and distribution of purchased items.
  • Maintain logs for requisitions and purchase vouchers.
  • Assist in the preparation of necessary purchasing reports.
  • Maintain vendor files and contractual agreements.
  • Support agency personnel in understanding the procurement process.
  • Adhere to a consistent work schedule with regular attendance.
  • Follow all safety protocols and ethical standards established by THC.

Non-Essential Duties:

  • Perform additional tasks as assigned.

Qualifications:

  • Graduation from a four-year college or university (one year of relevant work experience may substitute for one year of education).
  • Experience in procuring goods and services within a governmental agency.
  • Certification as a Texas Procurement Manager (CTPM) or Texas Contract Developer (CTCD).
  • Valid driver's license and acceptable driving record.
  • Willingness to travel up to 10% of the work period.

Preferred Qualifications:

  • Graduation from an accredited four-year college or university.
  • Experience in procurement within a Texas state agency.
  • Experience with procurement card (ProCard) transactions.

Knowledge, Skills, and Abilities:

  • Understanding of procurement methods, contracting regulations, and negotiation principles.
  • Strong verbal and written communication skills.
  • Critical thinking and problem-solving abilities.
  • Proficiency in using personal computers and software applications.
  • Capability to provide excellent customer service.
  • Ability to evaluate contracts and make recommendations.
  • Skill in analyzing bids and maintaining vendor relationships.
  • Ability to train others and work under pressure.
  • Capacity to manage multiple tasks in a dynamic environment.
  • Ability to maintain confidentiality and work independently or as part of a team.

Registration, Certification, or Licensure: Must possess or obtain a valid Driver's License and complete a Defensive Driving Course to operate state vehicles; certification as a Texas Procurement Manager (CTPM) or Texas Contract Developer (CTCD) is required.

Environment/Physical Conditions: The role may require extended periods of computer use and occasional extended hours. The work environment is primarily office-based, with potential exposure to dust and allergens. The position may involve physical activities such as walking, standing, and lifting items weighing up to 30 pounds.

Military Employment Preference: Priority of service is extended to veterans and certain family members of veterans.

Remarks: Applications must be submitted through the designated platform. Only candidates selected for interviews will be notified. Resumes are not accepted in lieu of a completed application.

The Texas Historical Commission is an equal opportunity employer, committed to diversity and inclusion in the workplace.

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