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Office Assistant I

2 months ago

Joliet, Illinois, United States Joliet Junior College Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Assistant I to provide administrative support to the Department of Academic Affairs at Joliet Junior College. The successful candidate will be responsible for providing clerical support, maintaining departmental records, and assisting with special events and projects.

Key Responsibilities
  • Provide administrative support to the Department Chair and full-time secretary, including answering phones, responding to emails, and maintaining departmental records.
  • Assist with the preparation and execution of departmental events, including recruiting, retention, and academic events.
  • Compile and analyze data regarding class enrollments and enrollment trends, as directed by the Chair.
  • Order and maintain inventory of textbooks, supplies, and marketing materials, and communicate with publishers and vendors as needed.
  • Assist faculty with preparing written correspondence and documents, and provide technical support as needed.
  • Maintain departmental calendar of events and Business Computer Lab schedule.
  • Create and update course and program flyers, and work with the Persistence and Retention Faculty Coordinator to create events and materials to support students.
  • Assist with maintaining departmental website and Facebook page.
  • Perform related duties as assigned.
Requirements
  • High school diploma or equivalent, plus some additional secretarial training.
  • One year of secretarial and office experience.
  • Ability to type accurately and proofread carefully.
  • Experience with word processing, spreadsheets, and database software.
  • Ability to work both independently and as a team member.
  • Willingness to work cooperatively with others.
  • Ability to handle confidential information with care and prioritize duties.
  • Ability to establish and maintain cooperative and effective working relationships with other members of the college and community.
Preferred Qualifications
  • Associate's degree.
  • Experience in the Academic Affairs area.
  • Knowledge of Colleague, Curriculog, and Verba applications.
  • English and Spanish verbal and written communication proficiency.
  • Demonstrated multicultural competence.
Working Conditions

This is a part-time position, with a scheduled 28 hours per week. The successful candidate will be required to work in a fast-paced office environment and may be required to travel between campus locations and to and from community events.