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Administrative Coordinator

2 months ago

Dover, Delaware, United States Delaware Technical & Community College Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant I to provide administrative support to our team at Delaware Technical & Community College.

Key Responsibilities
  • Act as liaison between supervisors and faculty, other departments, students, and the public, providing guidance on routine matters.
  • Format and type memoranda, correspondence, reports, newsletters, financial/legal documents, contracts, cases, charts, and similar materials from written drafts using word processing software.
  • Review and route incoming mail, compose routine replies for employer's signature, maintain a follow-up filing system on correspondence, and forward copies of correspondence to other department officials for their information and response.
  • Answer telephone calls, provide routine information to callers, transfer calls to appropriate officials, place outgoing calls, and schedule appointments for supervisors resulting from public contact.
  • Arrange details for staff, Board, committee, commission, and other meetings, conferences, hearings, and travel, including schedules, reservations, location of function, seating of guests, and other scheduling responsibilities.
  • Establish and maintain complex filing systems for the unit, including follow-up files, and order supplies.
  • Keep a variety of logs and unit records, such as staff time and leave, financial documents, and other records, collect and compile data into final form for review by supervisors.
  • Maintain basic databases and prepare basic statistical reports, assist with budget preparation, process registrations and payments for students as assigned, and may process some travel requests.
  • May supervise clerical employees and/or College Work Study students.
Requirements
  • High school diploma or GED and four (4) years of relevant experience; or other equivalent combination of education and experience.
  • Knowledge of administrative principles and procedures, unit operations, services, programs, and College/campus organization.
  • Knowledge of word processing, spreadsheet, and database software, business English, grammar, punctuation, spelling, and composition.
  • Excellent keyboarding, word processing, communication, decision-making, critical thinking, and organizational skills.
  • Good interpersonal and communication skills, skill in searching files and records for information, and skill in recording and compiling data accurately.
  • Ability to effectively communicate, both orally and in writing, and ability to oversee the work of clerical/support employees.
  • Ability to read, apply, and explain rules, regulations, policies, and procedures.