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Director of Intellectual Property Administration
2 months ago
The Yale School of Medicine seeks a highly skilled and experienced professional to serve as the Director of Intellectual Property Administration. This key role will oversee and direct the team responsible for the administration of compliance and intellectual property-related operational activities for the university.
Key Responsibilities- Lead, manage, and direct the Intellectual Property Administration team in the following areas:
- Intellectual property protection and portfolio management processes, including developing and maintaining relationships with external law firms, coordinating with external patent counsel on filing new applications, monitoring and processing ongoing prosecution and related correspondence, and docket administration of key deadlines and events.
- License and other agreement compliance and maintenance, including general database management and ensuring data integrity/accuracy in Yale Ventures' information management databases.
The successful candidate will collaborate with leadership to develop and lead the execution of a comprehensive strategy for delivering high-quality and efficient business services related to the entire technology transfer process and all other office activities.
Process Improvement and Reporting- Develop, maintain, and implement updated office policies and procedures to ensure efficient operations and coordination with other activities of the office.
- Identify and address opportunities for improvements in major administrative processes, including patent administration, government compliance, patent cost management, and other activities.
- Develop and maintain various custom reports relating to annual metrics/goals, inventions, patents, and government reporting databases.
- Coordinate with Yale General Counsel to respond to governmental notices of audits by providing pertinent information and documentation.
- Respond to requests for audits by private foundations or charitable organizations by managing the collection of pertinent information and documentation.
- Respond to due diligence requests by working with patent attorneys to provide intellectual property reports, official filing documentation, expense reports, and documentation of chain of title of ownership.
- Coordinate with outside patent attorney to address inventorship issues and concerns to make inventorship assessment in accordance with 35 USC 101.
- Work with Yale General Counsel to provide information and documentation requested in Motion of Discovery requests, including relevant correspondence and liaise with Yale General Counsel and outside IP law firm to provide response to any requests.
- Advise and oversee IP Admin team activities as related to database migration to ensure smooth transition and high degree of data accuracy and integrity.
- Train new staff on processes and database reporting.
- Bachelor's degree and minimum 7 years of relevant and demonstrated experience, or equivalent combination of education and demonstrated experience.
- Demonstrated experience managing a team, preferably in a university technology transfer office or similar environment.
- Strong interpersonal, communication, and leadership skills, with a focus on excellent customer service.
- Self-motivated individual with ability to exercise discretion and confidentiality, and address and resolve any issues.
- Exceptional organizational skills, with ability to efficiently handle multiple projects, set priorities, and work independently to meet objectives.
- Proven experience working in relational databases and experience transitioning between database systems.
- Demonstrated experience with gathering, organizing, and analyzing data with high level of accuracy and attention to detail.
