Event Planning Specialist
2 weeks ago
Position Overview
As a key member of the advancement team, the Event Planning Specialist will report directly to the Director of Events. This role is essential in orchestrating well-structured and well-attended gatherings for various segments of the Jesuit Dallas community. The specialist will oversee all facets of event planning and execution, ensuring seamless operations throughout each event. Candidates should possess a keen attention to detail and a proactive approach to their work.
Key Responsibilities
- Collaborate with advancement team members and/or school administration to identify event requirements.
- Assist in creating guest lists, managing invitations, tracking RSVPs, and preparing name tags.
- Oversee and manage budgets for all non-fundraising events.
- Engage with external vendors, including catering services, venues, equipment rentals, and entertainment.
- Plan and implement Jesuit Dallas-hosted events, including layout design, setup, seating arrangements, decorations, and cleanup.
- Attend and supervise events, ensuring adherence to program timelines and service quality.
- Compile and present timely event recaps and statistical analyses.
- Coordinate special projects and additional tasks as assigned by the Director of Events and school administration.
Qualifications
- High school diploma required; a bachelor's or advanced degree from an accredited institution is preferred.
- Demonstrated experience in leading, planning, and coordinating events.
- Strong commitment to excellence and the ability to collaborate effectively with diverse groups.
- Exhibits integrity, ambition, vision, and exceptional communication skills.
- Experience in volunteer leadership roles with the capability to effectively manage a volunteer workforce.
- Proficient in managing multiple priorities, functions, and activities simultaneously.
- Flexibility to maintain a varied work schedule, including evening and weekend events.
- Proficient in Microsoft Office Suite on a PC, including Outlook, word processing, spreadsheets, and accounting systems.
- Familiarity with software such as Blackbaud Raiser's Edge, OneCause, and Square is preferred.
- Ability to multitask and thrive in a dynamic and occasionally high-pressure environment is essential.
Work Environment
- Typically operates in standard office conditions and climate.
- May require extended periods of desk and computer work.
- Physical demands include moving supplies, food, and beverages, as well as managing light office tasks.
Jesuit Dallas Mission Statement
Jesuit College Preparatory School of Dallas is dedicated to providing young men with an exceptional Catholic education rooted in the classical Jesuit tradition, fostering a community of individuals with strong moral principles and a commitment to service.
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