Event Planning Specialist

2 weeks ago

Dallas, Texas, United States CodeStream Studios Full time
Job Overview

Position: Event Planning Specialist

CodeStream Studios is dedicated to providing comprehensive technology education resources and engaging, project-based content that empowers K-12 students to develop critical thinking, creative problem-solving skills, and confidence, ultimately enhancing their college readiness and marketable skill sets.

We are looking for a motivated individual with a robust background in education and event coordination to join our team as an Event Planning Specialist. This role will involve guiding our instructors in delivering impactful educational experiences that motivate students to learn, code, and innovate. The position encompasses a blend of administrative duties and educational leadership.

Role Details

Type: Contractor

Responsibilities include:

  • Organizing and overseeing multiple Onsite Computer Coding Events and Exhibit Events.
  • Fixed Compensation: $400 per event.

Team: Operations / Education

Key Responsibilities

As an Event Planning Specialist, your duties will include:

  • Engaging with clients and CodeStream operations to gather event specifics.
  • Updating event details on internal communication platforms.
  • Coordinating with scheduled instructors to facilitate live events and attend local exhibitions.
  • Collaborating with the video production team to design promotional materials for each event.
  • Distributing event flyers to the primary contact at each venue.
  • Coordinating with operations to manage event registrations on the website.
  • Monitoring registration progress and communicating with school contacts to ensure full attendance.
  • Corresponding with schools and venues to guarantee smooth event execution.
  • Managing all administrative tasks from inception to conclusion of each event.
  • Reviewing presentation materials with presenters and assigning responsibilities in advance.
  • Finalizing and approving event schedules.
  • Overseeing IT setup requirements.
  • Traveling with necessary equipment to each event.
  • Arriving early for setup and staying late for breakdown after each event.
  • Ensuring all technical equipment is operational prior to events.
  • Establishing the company’s branded presence at each event.
  • Commencing all events and exhibits punctually.
Ideal Candidate Profile

To excel in this role, you should possess:

  • Exceptional Organizational Skills: Ability to manage multiple tasks and timelines effectively.
  • Strong Communication Skills: Proficient in interacting with clients, vendors, and team members.
  • Problem-Solving Skills: Capability to address unexpected challenges efficiently.
  • Attention to Detail: Keen eye for details that contribute to event success.
  • Creativity: Ability to introduce innovative ideas for event themes and activities.
  • Time Management: Skills to manage various projects and deadlines seamlessly.
  • Interpersonal Skills: Proficiency in building relationships with stakeholders.
  • Flexibility: Adaptability to changing circumstances and requirements.
  • Team Collaboration: Ability to work effectively within a team environment.
  • Stress Management: Capability to maintain composure in high-pressure situations.

These attributes will significantly contribute to your success in creating memorable and impactful events.

Preferred Qualifications

Candidates will stand out if they have:

  • Relevant experience in event organization and management.
  • Demonstrated problem-solving capabilities during past events.
  • Leadership experience in managing teams or projects.
  • Strong references from previous employers or clients.
  • Evidence of creative problem-solving in event planning.
  • Excellent client relationship management skills.
  • A passion for the technology education sector.

At CodeStream Studios, we celebrate diversity and are committed to creating an inclusive workplace. We believe in empowering individuals from all backgrounds to succeed and thrive in their roles.

If you resonate with our mission and values, we encourage you to consider this opportunity to contribute to the future of technology education.

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