Safety Compliance Coordinator

2 weeks ago


Monmouth, Illinois, United States Baker Group Full time
Job Overview

OBJECTIVE

The Safety Compliance Coordinator will assist the Safety Department at Baker Group by performing essential administrative and clerical tasks. This role includes managing the Workers' Compensation program, organizing safety training sessions, drafting communications, and maintaining both physical and digital records.

KEY RESPONSIBILITIES

The following responsibilities are typical for this position. They are not exhaustive and additional tasks may be assigned.

  • Support the management of Workers' Compensation cases, including setup, tracking, processing medical bills, and maintaining relevant documentation such as OSHA logs.
  • Organize Safety meetings, assist in agenda preparation, and ensure follow-up actions are completed.
  • Oversee the online safety and compliance training program, ensuring timely updates and reporting on completion rates.
  • Maintain and update the Safety section on the company intranet, collaborating with the Safety Director on content development.
  • Coordinate and schedule safety training sessions for employees.
  • Manage the Training Vault site to track employee safety certifications, monitor expiration dates, and ensure timely notifications and follow-ups.
  • Collaborate with the Safety Team and Human Resources to utilize the BOLT system for training needs as appropriate.
  • Administer third-party training platforms, including user management, billing, and assignment of training modules.
  • Monitor continuing education unit (CEU) renewals and provide reminders to employees regarding expiration dates.
  • Engage in ongoing safety education to better understand and address the needs of the team and organization.
  • Identify and propose process improvements based on observed trends and safety statistics.
  • Assist in maintaining safety supplies, including personal protective equipment (PPE) and conducting drug tests.
  • Manage the safety toe boot discount and reimbursement program.
  • Keep the Safety Director and team informed of significant developments as necessary.
  • Facilitate assigned meetings using Traction/EOS software to maintain focus and efficiency.
  • Track attendance for OSHA classes and manage the distribution of completion cards.
  • Reconcile credit card statements for the Safety Team.
  • Distribute weekly safety communications.
  • Conduct drug and alcohol testing for new hires and post-incident evaluations.
  • Support performance management initiatives.

EDUCATION & EXPERIENCE REQUIREMENTS

  • Associate degree in a relevant field or equivalent experience.
  • A minimum of five years in an administrative support capacity.
  • Proficient in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook.
  • Familiarity with Bluebeam or similar PDF software.
  • Understanding of safety protocols and administrative functions that support a Safety Team.
  • Completion of OSHA 30-hour training is expected within the first year of employment.

SKILLS AND COMPETENCIES

  • Exceptional verbal and written communication abilities.
  • Proven capability to collaborate effectively with all levels of management and staff.
  • Strong multitasking and prioritization skills, with the ability to meet deadlines while maintaining a proactive approach.
  • Meticulous attention to detail, with a commitment to confidentiality and discretion.

WORK ENVIRONMENT

Work is primarily conducted in a standard office environment, with occasional visits to job sites as required.

TOOLS AND EQUIPMENT

  • Computer and phone system.


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