Administrative Associate

1 week ago

Boulder, Colorado, United States The National Renewable Energy Laboratory (NREL) Full time
Job Title: Administrative Associate - Business Support

We are seeking an experienced Administrative Associate to join our team at the National Renewable Energy Laboratory (NREL) in Boulder, Colorado. As an Administrative Associate, you will provide administrative support to the Business Support team, ensuring the smooth operation of our daily activities.

Key Responsibilities:
  • Assist the Business Support team lead and other team members with administrative tasks
  • Purchase card ordering and reconciliation
  • Meeting and event planning, including coordination and logistics for on-site and off-site meetings
  • New employee onboarding
  • Working with Recruiting to input positions and schedule new hire interviews
  • Coverage of reception desk for lunches, breaks, and PTO
  • Interfacing with outside entities and individuals, including subcontractors, vendors, speakers, and others as needed
  • Processing work orders, move forms, and visitor approvals
  • Working in numerous online administrative tools
  • Coordinating foreign and domestic travel, including submitting requests, tracking approvals, reserving airfare, lodging, and rental cars, and processing expense reports
  • Campus tour coordination and scheduling
  • Purchase orders, requisitions, and invoice processing
  • Composing and editing letters, documents, and presentations
  • Assisting with publication preparation and documentation
Requirements:
  • High school diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience
  • Relevant Associate's Degree or certification program of comparable scope or equivalent relevant education/experience
  • Solid knowledge of the job
  • Substantial understanding of general aspects of the job with a broad understanding of the detailed aspects of the job
  • Intermediate skills in applicable software packages and office equipment
  • Basic project administration skills
  • Ability to prioritize work
  • Proficient in written and verbal communications
  • Very good team and interpersonal skills
Preferred Qualifications:
  • Experience performing business support functions
  • Understanding of the general and detailed aspects of business support activities and their practical applications to problems and situations ordinarily encountered
  • Experience with applicable software packages and office equipment
  • Knowledge of specific principles, procedures, and practices related to supported fields and disciplines
  • Experience with Microsoft SharePoint, Oracle Business Suite, Workday, Concur, and/or other online software and tools
  • Experience with webinars and other long-distance collaboration software and hardware
  • Demonstrated ability to work as part of a team
  • Work well under pressure when necessary
  • Understand and maintain confidentiality
  • Proficient in written and verbal communications
Benefits:

NREL offers a comprehensive benefits package, including medical, dental, and vision insurance; short- and long-term disability insurance; pension benefits; 403(b) Employee Savings Plan with employer match; life and accidental death and dismemberment (AD&D) insurance; personal time off (PTO) and sick leave; paid holidays; and tuition reimbursement. NREL employees may be eligible for, but are not guaranteed, performance-, merit-, and achievement-based awards that include a monetary component. Some positions may be eligible for relocation expense reimbursement. Limited-term positions are not eligible for long-term disability or tuition reimbursement.

How to Apply:

Please submit an application form for this position, including a cover letter and resume. Applications are not kept on file for future positions. NREL is an Equal Opportunity/Affirmative Action Employer and welcomes applications from diverse candidates.

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