Administrative Associate

5 days ago


Boulder, Colorado, United States National Renewable Energy Lab Full time
Job Title: Administrative Associate - Business Support Professional

We are seeking an experienced Administrative Associate to join our team at the National Renewable Energy Laboratory (NREL). As a key member of our Business Support team, you will provide administrative support to the Water Power Technology Validation Group Manager and the individuals and teams within this group.

Job Summary:

The successful candidate will be responsible for performing a variety of administrative tasks, including:

  • Assisting the Business Support team lead and other Business Support team members as needed
  • Purchase card ordering and reconciliation
  • Meeting and event planning and scheduling
  • New Employee onboarding
  • Working with Recruiting to input positions and schedule new hire interviews
  • Coverage of reception desk for lunches, breaks, and PTO
  • Interfacing with outside entities and individuals, including subcontractors, vendors, speakers, and others as needed
  • Processing work orders, move forms, and visitor approvals
  • Working in numerous online administrative tools
  • Coordinating foreign and domestic travel, including submitting requests, tracking approvals, reserving airfare, lodging, and rental cars, and processing expense reports
  • Campus tour coordination and scheduling
  • Purchase orders, requisitions, and invoice processing
  • Composing and editing letters, documents, and presentations
  • Assisting with publication preparation and documentation
  • Working with a wide variety of day-to-day issues and work styles
  • Providing strong customer service skills
  • Operating in a fast-paced and dynamic environment
  • Exhibiting excellent communication, organizational, interpersonal, and multi-tasking skills
  • Collaborating with a team
Requirements:

To be successful in this position, you must have:

  • A high school diploma or equivalent and 1 or more years of experience or equivalent relevant education/experience
  • Solid knowledge of the job, including a broad understanding of the detailed aspects of the job
  • Intermediate skills in applicable software packages and office equipment
  • Basic project administration skills
  • Ability to prioritize work
  • Proficient in written and verbal communications
  • Very good team and interpersonal skills
Preferred Qualifications:

We are looking for candidates with:

  • Experience performing business support functions
  • Understanding of the general and detailed aspects of business support activities and their practical applications to problems and situations ordinarily encountered
  • Experience with applicable software packages and office equipment
  • Knowledge of specific principles, procedures, and practices related to supported fields and disciplines
  • Experience with Microsoft SharePoint, Oracle Business Suite, Workday, Concur, and/or other online software and tools
  • Experience with webinars and other long-distance collaboration software and hardware
  • Demonstrated ability to work as part of a team
  • Ability to work well under pressure when necessary
  • Understanding and maintenance of confidentiality
  • Proficient in written and verbal communications
What We Offer:

NREL offers a competitive salary range of $42,700 - $68,300, depending on experience. We also offer a comprehensive benefits package, including medical, dental, and vision insurance, short- and long-term disability insurance, pension benefits, 403(b) Employee Savings Plan with employer match, life and accidental death and dismemberment (AD&D) insurance, personal time off (PTO) and sick leave, paid holidays, and tuition reimbursement. NREL is an Equal Opportunity/Affirmative Action Employer and welcomes applications from diverse candidates.



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